CTE Finance & Administration Secretary

Appoquinimink School District; Odessa (DE); On-site; USD 38,000 - 56,000; Full time

Job summary

Appoquinimink School District is seeking a Career and Technical Education (CTE) Financial Secretary to provide administrative, financial, and operations support across departments.

The role manages departmental finances, grant-related processes, event coordination, travel logistics, scheduling, and daily office operations while serving as a liaison among district staff, schools, students, families, business and community partners, and external organizations.

Qualifications

• High School Diploma or GED certificate is required; two years of college or business school are preferred.
• Excellent interpersonal skills and ability to work with others.
• Typing skills with accuracy.
• Proficiency in written and oral English usage and proofreading.
• Ability to coordinate workload to meet established schedules/deadlines.
• Demonstrates ability to make decisions, to work under pressure and to exercise good judgment, discretion, and confidentiality in performance of duties.
• Demonstrates pleasant, cooperative attitude.
• Demonstrates good attendance record (school or employment).

Responsibilities

• Manage financial records and budgets for the CTE Department.
• Oversee financial processes for 509 funds, Perkins and grants, and Communications Department budgets.
• Process purchase orders, invoices, reimbursements, and budget transactions.
• Ensure compliance with district, state, federal, and grant requirements.
• Coordinate department calendars, meetings, and schedules.
• Provide administrative support to department leadership and staff.
• Prepare correspondence, reports, meeting materials, and departmental documents.
• Coordinate purchasing and ordering of supplies and materials.
• Plan and coordinate department events, meetings, advisory boards, and community engagement activities.
• Manage event logistics, facility arrangements, materials, vendor coordination, and event preparation.
• Serve as a primary point of contact for schools, staff, business partners, community organizations, and external agencies.
• Coordinate department communications and provide exceptional customer service to internal and external stakeholders.
• Coordinate in-state and out-of-state travel for CTSOs, including transportation, lodging, registrations, and travel documentation.
• Provide coverage and support for the District Office front desk as needed.
• Answer and direct incoming calls, greet visitors, and provide general information and assistance.
• Direct questions and requests to the appropriate department or staff member.
• Provide professional, welcoming customer service to staff, families, community members, and visitors.
• Assist with maintaining an organized and efficient front office environment.
• Support department initiatives, special projects, and daily office operations.
• Perform other duties as assigned to support the mission and goals of the Office of Workforce Development within the Teaching and Learning Department.

Skills

Interpersonal skills

Typing

English proficiency

Secretarial techniques

Discretion and confidentiality

Education

High School Diploma or GED

Two years of college or business school (preferred)

Job description

Appoquinimink School District is seeking a Career and Technical Education (CTE) Financial Secretary to provide administrative, financial, and operations support across departments.

The role manages departmental finances, grant-related processes, event coordination, travel logistics, scheduling, and daily office operations while serving as a liaison among district staff, schools, students, families, business and community partners, and external organizations.