CRM & Operations Analyst

Brightfin; Northern (KY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health benefits

401K with employer match

Paid time off

Job summary

Brightfin, the AI-powered Financial Management Intelligence Platform, is seeking a CRM & Ops Analyst to own Zoho CRM administration and the related sales operations backbone. You will ensure clean data, reliable reporting, and scalable processes as the sales team grows.

In this hands-on role, you’ll build dashboards, support forecasting and quota tracking, and collaborate with marketing, finance, and customer success to keep pipeline data accurate and actionable.

Qualifications

• 2–4 years experience in sales operations, revenue operations, CRM administration, or data analyst role.
• Hands-on CRM administration experience with Zoho, Salesforce, or HubSpot; Zoho preferred.

Responsibilities

• Own day-to-day Zoho CRM administration (users, roles, rules, integrations).
• Support pipeline management, forecasting, and quota tracking.

Skills

Advanced Excel/Sheets

Dashboards

CRM administration

SQL

Education

Bachelor's degree

Tools

Zoho CRM

Salesforce

HubSpot

Job description

About brightfin

brightfin is the AI-powered Financial Management Intelligence Platform for Enterprise IT, helping Fortune 500 and mid-market CFOs, CIOs, and IT finance teams understand, govern, and optimize technology spend across telecom, FinOps, and IT asset management. Our customers include large healthcare systems, financial institutions, and global enterprises — organizations where data security and trust are non‑negotiable.

Job summary

brightfin's sales team is growing, and the systems and processes behind it need to grow with it. The CRM & Ops Analyst owns the day-to-day health of brightfin's CRM (Zoho) and the operational backbone that supports the sales team: clean data, reliable reporting, and processes that hold up as headcount increases. You'll be the person sales, sales leadership, and cross-functional partners in marketing, finance, and customer success turn to when they need the pipeline data or process to be right the first time.

This is a hands‑on, individual‑contributor role at a company still building its sales operations function from a small base — expect to work close to the details, not just the strategy.

Essential functions

CRM administration (Zoho)

• Own day‑to‑day administration of Zoho CRM: user and role management, workflow and automation configuration, field and layout changes, and third‑party integrations.
• Creation of new automations to support increased deal volume as the company scales.
• Maintain data integrity — deduplication, validation rules, and routine audits — so pipeline, account, and contact data can be trusted.
• Document CRM configuration and processes so they're repeatable as the sales team scales.

Sales operations support

• Support pipeline management, forecasting, and quota tracking for the sales team.
• Support the deal desk approval process — tracking deal terms and approvals and flagging exceptions for Sales Operations and Finance.
• Manage lead routing and territory assignment rules in partnership with marketing and sales leadership.
• Execute post‑sale deals processing for handoff to finance and customer success.
• Use of AI tools to increase sales and marketing efficiency.

Reporting and analytics

• Build and maintain dashboards and reports covering pipeline health, funnel conversion, quota attainment, and other core sales KPIs.
• Prepare recurring reporting for sales leadership, and ad hoc analysis to support board and leadership‑level questions.
• Identify trends and process breakdowns in the data and bring them to Sales Operations leadership with a recommendation, not just a chart.

Cross‑functional coordination

• Partner with marketing on lead handoff and campaign tracking inside the CRM.
• Partner with customer success and finance on renewal and account data continuity as deals move from sales to post‑sale.
• Serve as a point of contact for sales reps on day‑to‑day CRM questions and requests.
• Cross‑train with Sales Operations on order form & contract generation, board & leadership collateral preparation, sales onboarding, and sales training.

Qualifications

Experience

• 2–4 years of experience in sales operations, revenue operations, CRM administration, or a business/data analyst role.
• Hands‑on CRM administration experience — Zoho, Salesforce, HubSpot, or a comparable platform. Zoho experience is a strong plus given brightfin's stack.
• Experience in a B2B SaaS environment preferred.
• Experience with sales onboarding & training a plus.

Skills and competencies

• Advanced Excel/Google Sheets skills; comfortable building dashboards in tools like Zoho Analytics, Looker, Tableau, or Power BI.
• High attention to detail and a strong bias toward clean, trustworthy data.
• Process‑minded — able to document and improve a workflow, not just execute it.
• Comfortable in a small, fast‑moving operations team where the function is still being built.
• SQL/lead flow proficiency is a plus, not a requirement.

Education

• Bachelor's degree in business, analytics, or a related field, or equivalent professional experience.

Preferred qualifications

• Direct Zoho CRM administration experience.
• Experience supporting a deal desk or deal‑approval workflow.
• Experience at a PE‑backed or growth‑stage SaaS company.
• Familiarity with IT spend management, FinOps, TEM, or ITFM, or the ServiceNow ecosystem.

Compensation & Benefits:

• brightfin offers a comprehensive health, dental and vision benefits package.
• Paid time off. We strongly believe in work‑life balance and taking time for yourself.
• 401K with employer match
• Compensation Range: $60,000 - $70,000 / Year

Location: Remove first company, US-Based

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.brightfin is an equal opportunity employer. The company will consider all qualified applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, veteran or military status, age, genetic information or other characteristics protected by federal, state, or local applicable law. Candidates are subject to a background check. All employees must adhere to brightfin’s Information Security and Privacy policies and procedures.