Criminal Records Specialist I/II

Washington County; Hillsboro (OR); On-site; USD 37,000 - 52,000; Full time

Job summary

The Washington County Sheriff's Office in Hillsboro, Oregon, seeks a Criminal Records Specialist I/II to provide administrative support, manage records, and operate specialized software used by law enforcement and court operations.

The role requires accuracy in financial recordkeeping, customer service to the public, attorneys, and insurers, and the ability to work day, swing, or graveyard shifts, including holidays.

Qualifications

• Three (3) years of general administrative experience; Associate's Degree may substitute for two years.
• Possession of MOS certifications is preferred.
• Five (5) years of administrative support experience, with two years in law enforcement or related administrative support.

Responsibilities

• Provide vital support to the Sheriff’s Office using a wide variety of specialized software systems.
• Create and extract law enforcement data and provide administrative customer service to the public, attorneys, or insurers.
• Support bail, fees, towed vehicles, or expunction of records as needed.

Skills

Modern office practices

Business English

Business writing

Data processing equipment

Office equipment

MS Office

Financial recordkeeping

Basic math

General office tasks

Attention to detail

Laws & regulations

Office equipment operation

Law enforcement data systems

Flexible hours

Stress management

Prioritization

Communication

Teamwork

Collaboration

De-escalation

Education

Associate's degree or higher

MOS certifications preferred

Five years admin with law enforcement exp

Tools

Microsoft Office Suite

Job description

Note

This job will be posted through 11:59 PM of the day prior to the end date listed.

Job Type

Regular

Pay Range

$26.69 - $37.56 Hourly

Department

Sheriff's Office

FLSA Exemption Status

Non-Exempt

About The Opportunity

The Washington County Sheriff's Office is actively recruiting for a Criminal Records Specialist I/II position! This is an opportunity to apply your best skills in a broad array of administrative responsibilities and receive comprehensive, on-the-job training. In this role, you will provide vital support to the Sheriff’s Office by using a wide variety of specialized software systems which provide information that supports law enforcement officers, criminal court operations, and other jurisdictions. Additionally, you will receive instruction on how to create and extract law enforcement data and provide administrative customer service to members of the public, attorneys, or insurance companies related to bail, fees, towed vehicles, or expunction of records.

Criminal Records Specialist I/II Work Hours

Criminal Records Specialist I/II work within a 24-hour per day, 7-day per week facility. Criminal Records Specialist I/II positions WILL work day, swing, and graveyard shifts on any day of the week, and MUST be willing to work on holidays and weekends.

Criminal Records Specialist I

$26.69 - $34.04 per hour

Criminal Records Specialist II

$29.43 - $37.56 per hour

Knowledge To

Ideal Knowledge, Skills, and Abilities (KSAs)

• Modern office practices and methods;


• Techniques and methods of business English, spelling, grammar, and punctuation;


• Techniques and methods of business letter writing and report preparation;


• Operational characteristics and applications of data processing equipment;


• Operation and maintenance of office equipment and machinery;


• Methods of the operation of desktop computer software such as Microsoft Office Suite or equivalent;


• Principles and procedures of financial recordkeeping and reporting; and


• Principles of basic mathematics such as addition, subtraction, division, and computing percentages.

Skills To

• Proficiently perform general office tasks and operate typical office software such as word processing and Microsoft Office Suite or equivalent; and


• Maintain high accuracy and detail in recordkeeping tasks.

Ability To

• Learn and apply pertinent federal, state, and local laws, codes, and regulations;


• Learn to operate electronic controls, telecommunications equipment, computers, and other office equipment;


• Develop competency with law enforcement data systems and other specialized software typical to the job assignment;


• Work any shift and any day of the week;


• Remain calm and focused under time pressure or while assisting customers under stress or in urgent situations;


• Set priorities and adapt them as needed to complete all assigned tasks in a timely manner;


• Communicate effectively in English, orally and in writing, and follow oral and written instructions;


• Establish and maintain cooperative working relationships with customers, coworkers, and supervisors;


• Take instruction and direction and collaborate in a team-centered environment;


• Respond to angry, confused, or impaired individuals in a calm, professional manner.

About Washington County’s Sheriff’s Office

The Washington County Sheriff's Office (WCSO) is a full-service law enforcement agency located in Hillsboro, Oregon, serving the residents of the county's urban and rural areas. WCSO enhances public safety by fostering professionalism, compassion, and trust within its team and the communities it serves. WCSO is the primary first responder for unincorporated residents, offering services from routine patrol and crime investigation to specialized teams. The WCSO also operates the county’s only jail and provides services to cities within the county on a contract basis.

Minimum Qualifications

To review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: Criminal Records Specialist or Criminal Records Specialist II.

Education And Experience

Criminal Records Specialist I

• Three (3) years of general administrative experience;


• An Associate's Degree may substitute for two (2) years of the experience.


• Possession of Microsoft Office Specialist certifications (MOS) is preferred.

Criminal Records Specialist II

• Five (5) years of administrative support experience. Two (2) of the five (5) years must include law enforcement or related administrative support experience.


• An Associate's Degree may substitute for two (2) of the years of general administrative support experience, but may not substitute for the law enforcement or related administrative support experience.

Additional Requirements

• Selected candidate must pass a post-offer drug screen.


• Background Check: The selected finalist(s) for this position must be able to pass a thorough background investigation conducted by the Sheriff's Office. The background Investigation for this position typically take 6-8 weeks to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes, but is not limited to:




• Employment Information (past 10 years or back to age 17; 3 co- workers will be requested from each past employer)


• Residential Information (past 10 years or back to age 17)


• Financial Information


• References (6 without using the same people as coworker or supervisor references)


• Family Member Information


• Driving History


• Past/Present Drug Use and/or Controlled Substances


• Criminal History

Our Commitment To You

Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference

If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.

Accommodation Under The Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: [e-mail] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status Of Your Application

You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Notice

Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles, which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions, appropriate bargaining processes will be utilized prior to implementation.