CRIMINAL RECORDS SPECIALIST

Arizona Department of Administration; Phoenix (AZ); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Accrued vacation pay and sick days

10 paid holidays per year

Deferred compensation plan

Top-ranked retirement plans

Health, dental, vision insurance

Job summary

The Arizona Department of Public Safety is seeking Criminal Records Specialists responsible for skilled data entry, file searches, and maintenance of criminal justice reports. Work includes complex record keeping and clerical duties, with release of information limited to authorized personnel.

Positions may require travel, shift work, and holidays. A polygraph and background investigation are part of pre-employment, with E-Verify applied to new hires.

Qualifications

• Requires one year of clerical experience to include word processing or data entry
• Must obtain ACJIS Terminal Operator Certification within six months of hire
• May be required to travel; holidays, weekends and shift work may be required

Responsibilities

• Perform skilled data entry and file searches
• Maintain and retrieve criminal justice reports and related materials
• Perform complex record keeping and clerical tasks
• Ensure information released only to authorized personnel

Skills

Data entry

Record keeping

Filing

Clerical tasks

Education

ACJIS Terminal Operator Certification

Job description

DEPARTMENT OF PUBLIC SAFETY

The Department of Public Safety’s mission is to provide public safety to the state of Arizona. Visit our website at www.azdps.gov

CRIMINAL RECORDS SPECIALIST

Salary: $41,484.56 - $55,006.43

The Arizona Department of Public Safety is seeking motivated individuals for our Criminal Records Specialist positions who are responsible for performing skilled data entry, file searches, maintenance and retrieval of criminal justice reports, records and other related materials. Performs complex record keeping, filing duties, compilation of statistics and general clerical work. Information retrieved and released must be accurate and released only to authorized personnel. Performs related duties as assigned. This recruitment will be used to establish an 18-month eligibility list to fill current and future vacancies over the life of the list.

Minimum Qualifications:

Requires one (1) year of clerical experience to include word processing or data entry skills. ADDITIONAL REQUIREMENTS: Must obtain ACJIS Terminal Operator Certification within six months of hire, and maintain certification throughout the course of this assignment with the Department. May be required to travel to perform certain work functions. Holidays, weekends and shift work may be required. WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Office setting. Bending, stooping, kneeling and/or squatting to access or file records may be required. Moving items up to 40 pounds from one location to another may be required. May be required to sit for extended periods of time. Progression to the next pay step requires an overall performance rating of at least "Standard" in the last 12 months.

Pre-Employment Requirements:

Applicants must complete an examination process. A polygraph and background investigation are required for successful applicants. DPS supports a drug-free work environment through pre-employment drug testing. If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• Accrued vacation pay and sick days
• 10 paid holidays per year
• Deferred compensation plan
• Top-ranked retirement plans
• Affordable medical, dental, vision, life, and short & long-term disability insurance plans
• Employee Assistance, Peer and Family Support Programs
• Bus Cards (Subsidized partially by the State)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

Advertised: 18 Sep 2026
Applications close: 04 Oct 2026