PUBLIC RECORDS SPECIALIST

Arizona Department of Administration; Phoenix (AZ); On-site; USD 42,000 - 57,000; Full time

Benefits offered by this job

Vacation & sick days

Parental leave

Insurance plan

ASRS retirement

Deferred compensation

Wellness program

Commuter subsidy

Job summary

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) seeks a Public Records Specialist to perform complex, specialized administrative work providing available Department records to the public under federal, state, and departmental rules and regulations.

Responsibilities include reviewing and redacting records, organizing files, communicating with internal and external customers, and contributing to policy improvements as needed.

Qualifications

• Experience performing complex administrative work in criminal justice or law office environments.
• Paralegal degree or certificate preferred.
• Strong verbal and written communication skills.

Responsibilities

• Review and redact records for public release in accordance with laws and guidelines.
• Analyze each request to determine what information to provide.
• Manage public records requests, tracking, and correspondence with customers.

Skills

Knowledge of laws

ACIS

Google Workspace

Microsoft Office

Verbal & written communication

Time management

Research & analysis

Data analysis

Policy interpretation

Education

Paralegal degree/certificate

Tools

ACIS

Google Workspace

Microsoft Office

Job description

ARIZONA DEPARTMENT OF CORRECTIONS

REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

PUBLIC RECORDS SPECIALIST

(PROGRAM PROJECT SPECIALIST II)

Address:

Office of the General Counsel
701 East Jefferson Street
Phoenix, Arizona 85034
https://corrections.az.gov

Salary:

$49,200.00

Grade:

19

Closing Date:

10/6/2026

Job Summary

Are you a Paralegal or legal assistant? Do you have experience performing complex administrative work in a criminal justice or law office environment? The next step in your legal career is here. The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an administrative-level assistant to fill the Public Records Specialist position. This position performs complex, specialized administrative work in providing available requested Department records to the general public pursuant to federal, state, and departmental rules and regulations. Review written requests and a wide variety of records, and collect, organize, compile, and maintain hard copies and electronic files. This position is expected to communicate with both internal and external customers regarding the details and needs related to the documents requested, including consulting and conferring with internal personnel and managers. In addition, may be included in the interactive process of improving upon existing and/or implementing new policies and/or procedures related to Public Records Requests as the needs of the Department require.

Job Duties

• Reviews and redacts records for public release in accordance with applicable laws and Departmental guidelines
• Analyzes each request to ensure appropriate information is provided
• Receives, tracks, and responds to public records requests in accordance with Federal and State laws and Departmental policies and procedures
• Conducts research, analyzes documents and requests, compiles documents and composes professional correspondence and letters
• Attends meetings and training classes
• Prepares various reports and reconciles cash payments for document preparation and copies
• Special projects as assigned, including supporting response efforts for requests for production or documents, subpoenas, and court orders
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs)

Knowledge of:

• State and Federal Laws and regulations
• Departmental policies and procedures
• Arizona Correction Information System (ACIS)
• Computers using various software (Google Workspace and Microsoft Office
• Proper spelling, grammar, vocabulary, and math
• Principles and practices of administration and management

Skill in:

• Effective verbal and written communications
• Establishing workload priorities
• Computers and associated software
• Related peripheral equipment and various software programs
• Working on multiple tasks and assignments simultaneously and providing a high level of customer service
• Detail and time management
• Research and analysis
• Critical reading
• Analyzing data

Ability to:

• Lift/cary approximately 40 lbs.
• Push/pull approximately 40 lbs..
• Walk/run approximately .7 miles
• Understand, explain, and apply State and Federal Laws
• Utilize computers
• Work independently
• Work on various urgent requests at the same time
• Compose varied correspondence in accordance with relevant policy and procedures
• Plan, analyze, and coordinate activities
• Work in a fast-paced, pressured environment to meet deadlines with short notice
• Exercise judgment regarding policies and procedures with confidentiality
• Interpret policies and procedures for the public and certain criminal justice agencies
• Utilize critical and analytical thinking in reviewing and redacting department records
• Interpret and apply applicable laws, codes, regulations, and department policies to redact and release records and maintain confidential information
• Develop and maintain effective working relationships with stakeholders

Selective Preference(s)

• Paralegal Degree and/or Certificate
• Experience performing administrative work in a criminal justice or law office environment

Pre-Employment Requirements

Employment is contingent on the selected applicant passing a background investigation. If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11). In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment. Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.