Criminal Records Clerk & Data Entry Specialist (Part-Time)

Ottawa County; West Olive (MI); On-site; USD 17,000 - 25,000; Part time

Job summary

Ottawa County seeks a part-time clerical support specialist to assist with processing of criminal records, police reports, and inmate intakes. The role involves data entry into LEIN, file maintenance, and customer service at the public counter.

Based at the Fillmore Complex in West Olive, MI, with possible duties at the Adult Correctional Facility. Requires a high school diploma or equivalent and basic computer skills.

Qualifications

• High school diploma or equivalent is required.
• General office and computer experience preferred.

Responsibilities

• Types letters, reports and memoranda from dictation equipment or other sources.
• Performs data entry from police reports and other documents.
• Files documents to the appropriate case, project, or other office files. Regularly retrieves and replaces files and documents, conducts file searches and performs various other tasks related to maintaining files.
• Operates a copying machine and fax machines and other office equipment.
• Records basic information to paper or electronic files.
• May answer routine inquiries requiring general familiarity with Sheriff's Office operations.
• Provides front counter assistance by answering routine questions of the public.
• Assists other departmental personnel with filing, mailings, or creating documents.
• Assists in processing quarterly sex offender registrations and updates addresses and other registry information.
• Provides general support such as answering the telephone and taking messages, opening and routing the mail, stuffing envelopes and preparing labels and mailings.
• Accepts cash payment on behalf of the department for a variety of public services.
• Processes paperwork associated with inmates being housed in the Adult Correctional facility.
• Other duties as assigned.

Skills

Computer literacy

Typing skills

Organization & time management

Interpersonal skills

Policy knowledge

Multi-tasking

Education

High school diploma or equivalent

Tools

Word processing software

Spreadsheet software

Job description

Ottawa County seeks a part-time clerical support specialist to assist with processing of criminal records, police reports, and inmate intakes. The role involves data entry into LEIN, file maintenance, and customer service at the public counter.

Based at the Fillmore Complex in West Olive, MI, with possible duties at the Adult Correctional Facility. Requires a high school diploma or equivalent and basic computer skills.