Clerk Typist I (Limited Benefit)

Ottawa County; West Olive (MI); On-site; USD 17,000 - 25,000; Part time

Job summary

Ottawa County seeks a part-time clerical support specialist to assist with processing of criminal records, police reports, and inmate intakes. The role involves data entry into LEIN, file maintenance, and customer service at the public counter.

Based at the Fillmore Complex in West Olive, MI, with possible duties at the Adult Correctional Facility. Requires a high school diploma or equivalent and basic computer skills.

Qualifications

• High school diploma or equivalent is required.
• General office and computer experience preferred.

Responsibilities

• Types letters, reports and memoranda from dictation equipment or other sources.
• Performs data entry from police reports and other documents.
• Files documents to the appropriate case, project, or other office files. Regularly retrieves and replaces files and documents, conducts file searches and performs various other tasks related to maintaining files.
• Operates a copying machine and fax machines and other office equipment.
• Records basic information to paper or electronic files.
• May answer routine inquiries requiring general familiarity with Sheriff's Office operations.
• Provides front counter assistance by answering routine questions of the public.
• Assists other departmental personnel with filing, mailings, or creating documents.
• Assists in processing quarterly sex offender registrations and updates addresses and other registry information.
• Provides general support such as answering the telephone and taking messages, opening and routing the mail, stuffing envelopes and preparing labels and mailings.
• Accepts cash payment on behalf of the department for a variety of public services.
• Processes paperwork associated with inmates being housed in the Adult Correctional facility.
• Other duties as assigned.

Skills

Computer literacy

Typing skills

Organization & time management

Interpersonal skills

Policy knowledge

Multi-tasking

Education

High school diploma or equivalent

Tools

Word processing software

Spreadsheet software

Job description

Under the supervision of the Office Manager, provides responsible clerical support for the processing of criminal records, police reports, and inmate intakes and transactions. Retrieves criminal history, warrant and other information from, and enters warrant, court order, and other information into the Law Enforcement Information Network (LEIN). Maintains database information required to ensure the safety and security of inmates, officers, visitors and staff. May serve in a customer service capacity by responding to incoming telephone calls or assisting with customer reception.

This is a part-time position working an average of 19 hours per week with limited benefits. The position is based at the Fillmore Complex in West Olive, Michigan, and may also require work at the Adult Correctional Facility.

The essential functions of this position include, but are not limited to, the following:

1. Typesletters, reports and memoranda from dictation equipment or othersources.
2. Performs data entry from police reports and other documents.
3. Files documents to the appropriate case, project, or other office files. Regularly retrieves and replaces files and documents, conducts file searches and performsvarious other tasks related to maintaining files.
4. Operates a copying machine to reproduce files. Operates fax machines and other officeequipment.
5. Records basic information to paper or electronic files.
6. May answer routine inquiries requiring general familiarity with Sheriff's Officeoperations and functions.
7. Provides front counter assistance by answering routine questions of the public, to include the Adult Correctional facility.
8. Assists other departmental personnel as needed by performing such tasks as filing,preparing mailings, or creating documents.
9. Assists in processing quarterly sex offender registrations and updates addresses and other registry information as appropriate.
10. Provides general support such as answering the telephone and taking messages, opening and routing the mail, stuffing envelopes and preparing labels andmailings, delivering files to other areas, and performing other clerical tasks.
11. Accepts cash payment on behalf of the department for a variety of public services.
12. Processes paperwork associated with inmates being housed in the Adult Correctional facility.
13. Other duties as assigned.

High school diploma or equivalent is required. General office and computer experience preferred.

Required Knowledge and Skills:

1. Computer literacy and good working knowledge of word-processing and spreadsheet software.
2. Excellent typing skills.
3. Strong organizational and time management skills.
4. Strong interpersonal skills.
5. Working knowledge of Ottawa County Sheriff's Office policy and procedures.
6. Flexibility and ability to multi-task due to continuous changes.

Physical Requirements:

Ability to access office files. Ability to enter and retrieve information from computer. May require sitting for prolonged periods of time. Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audio logical appliances, and devices to increase mobility.

Working Conditions:

Work is mostly performed in a normal office environment. Possible exposure to a variety of disease agents and to bloodborne pathogens. Some assignments require working inside a secure correctional environment.

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Ottawa County is an Equal Opportunity Employer.