Criminal Justice Data Specialist

Washington County, Oregon; United States; On-site; USD 36,000 - 49,000; Full time

Job summary

The Washington County District Attorney’s Office seeks a detail-oriented Criminal Justice Data Specialist (Legal Specialist I/II) to join the Records and Analytics Support Team. This role manages data entry, quality control, and case records across multiple agencies, supporting prosecutors with data-driven decision making.

Ideal candidates are meticulous, able to multitask in a fast-paced environment, and comfortable collaborating with lawyers, law enforcement, and court staff; legal experience

Qualifications

• Legal experience is not required to qualify for the Criminal Justice Data Specialist role; however candidates who possess legal experience may be eligible to start at the level II position.
• High school diploma or equivalent; AND Four (4) years of experience providing administrative or clerical support, two (2) years of which must be in a legal support role in a law office or in an office environment with a focus on legal issues; OR Four (4) years of experience providing administrative or clerical support, one (1) year of which is in a prosecutor's office.
• A Bachelor's or Associate's Degree in a related field or a Paralegal certificate may substitute for two (2) years of experience.
• Additional Requirements (for both Legal Specialist I/II): Must pass a comprehensive background investigation.

Responsibilities

• Creating electronic case files, reviewing imported data for accuracy, correcting/entering missing information
• Requesting additional case materials, retrieving supplemental documents, and updating case records as new information is received.
• Maintaining data quality by validating entries, resolving inconsistencies, and applying standardized tracking codes.
• Monitoring electronic communications and processing court documents such as motions, orders, general purpose orders, hearing notifications, and attorney appointments.
• Entering judgment, sentencing, and probation related information and updating records when conditions change.

Skills

Critical thinking

Case management systems

MS Word

MS Excel

Outlook

Tableau

Communication skills

Education

High school diploma

Bachelor's degree

Paralegal certificate

Tools

Microsoft Word

Microsoft Excel

Outlook

Tableau

Job description

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Job Type: Regular

Pay Range: $25.96 - $35.71 Hourly

Department: District Attorney (DA)

FLSA Exemption Status: Non-Exempt

The Washington County District Attorney’s Office is seeking a detail-oriented and adaptable professional to join our Records and Analytics Support (RAS) Team as a Criminal Justice Data Specialist (Legal Specialist I/II). This team handles every report submitted by the more than a dozen police agencies operating in Washington County and builds the cases that allow our attorneys to do their jobs. You will be joining a close-knit, dynamic team that builds the foundation of criminal prosecutions in Washington County. This role is a unique Legal Specialist position where you’ll become an expert in how criminal cases move through the justice system, play an important role supporting our criminal prosecution work, and help advance the office’s data driven approach to operational decision making and public reporting.

Legal experience is not required to qualify for the Criminal Justice Data Specialist role, however candidates who possess legal experience may be eligible to start at the level II position.

If legal experience isn’t required what is? This position may be for you if…

• You notice errors, appreciate clear, precise communication, and enjoy getting the details just right.
• You hold yourself to a high professional and ethical standard.
• You’d rather investigate why something happens than simply fix the symptom.
• You enjoy variety in your day and feel energized by work that keeps you thinking and adapting.
• You have a natural tendency to ask, “Wait … Why doesn’t that look right?“.
• You don’t panic when priorities change. You reprioritize, adapt, and keep moving.
• You’re curious about the behind-the-scenes mechanics of criminal casework and the criminal justice system.

Still interested? Here are some additional details:

Records and Analytics Support Legal Specialists work in a supportive, team-oriented environment and regularly collaborate with trial team staff, deputy district attorneys, law enforcement agency partners, and court personnel. The position requires the ability to manage high-volume workloads, multi-task concurrent tasks, adapt to shifting workflows, and pivot quickly to address time-sensitive issues as they arise. Responsibilities include meticulous data entry, on-going data tracking, and data quality control within the District Attorney’s Office case management system to maintain data integrity. The position requires strong critical thinking skills, exceptional attention to detail, and a commitment to maintaining accurate, consistent, and reliable data in a fast-paced, dynamic work environment.

Other key responsibilities include:

• Creating electronic case files, reviewing imported data for accuracy, correcting/entering missing information
• Requesting additional case materials, retrieving supplemental documents, and updating case records as new information is received.
• Maintaining data quality by validating entries, resolving inconsistencies, and applying standardized tracking codes.
• Monitoring electronic communications and processing court documents such as motions, orders, general purpose orders, hearing notifications, and attorney appointments.
• Entering judgment, sentencing, and probation related information and updating records when conditions change.

Our office handles serious criminal cases. All DA’s Office employees are exposed to difficult material, including reports involving violent crimes, child abuse, sex crimes, assault and homicides as well as crime scene photographs, body-worn camera footage, and 911 calls. This work can be emotionally challenging. It’s also meaningful. Behind every accurate record, every resolved problem, and every system improvement is a case involving real people and our community depending on us to get it right.

Ideal Knowledge, Skills, and Abilities (KSAs):

Knowledge:

• Principles of sound business communication; correct English usage, including spelling, grammar, and punctuation
• Business professional writing standards used in formal and semiformal communications

Skills:

• Apply critical thinking skills in a fast-paced, high stress environment while multitasking
• Intermediate use of case management systems; standard use of Microsoft Word, Microsoft Excel, Outlook, and Tableau
• Clearly articulate ideas in a concise and organized manner, both verbally and in writing
• Multi-task while managing multiple deadlines and being adaptable to change

Abilities:

• Maintain strong attention to detail and a high level of accuracy in a fast paced, high stress environment
• Work independently and collaboratively with attorneys, staff, and law enforcement partners
• Multi-task, pivot quickly, and re-prioritize work based on ever-changing deadlines
• Demonstrate strong interpersonal and communication skills
• Maintain and preserve sensitive and confidential information
• Manage exposure to potentially disturbing or traumatic content

To review the complete classification, use this link: Legal Specialist II & Legal Specialist I

Minimum Qualifications

Legal Specialist II

• High school diploma or equivalent; AND Four (4) years of experience providing administrative or clerical support, two (2) years of which must be in a legal support role in a law office or in an office environment with a focus on legal issues; OR Four (4) years of experience providing administrative or clerical support, one (1) year of which is in a prosecutor's office.
• A Bachelor's or Associate's Degree in a related field or a Paralegal certificate may substitute for two (2) years of experience.

Legal Specialist I

• High school diploma or equivalent; AND Three (3) years of experience providing administrative or clerical support.
• A Bachelor's or Associate's Degree in a related field or a Paralegal certificate may substitute for two (2) years of experience.

Additional Requirements (for both Legal Specialist I/II): Must pass a comprehensive background investigation.

Selection Process: You can review our standard selection process here.

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