Criminal Justice Data Specialist

Washington; Hillsboro (OR); On-site; USD 36,000 - 49,000; Full time

Job summary

Washington County District Attorney’s Office seeks a Criminal Justice Data Specialist to support Records and Analytics. The role focuses on meticulous data entry, data quality control, and handling court documents within the case management system.

You will collaborate with trial staff, law enforcement, and court personnel in a high-volume environment. Ideal candidates have strong attention to detail, critical thinking, and the ability to adapt to shifting priorities.

Qualifications

• High school diploma or equivalent; four years admin/clerical support
• Two years of legal support experience preferred or substitute with degree/certificate
• Bachelor's/Associate degree or Paralegal certificate may substitute for two years of experience

Responsibilities

• Create electronic case files and review imported data for accuracy
• Update case records with new information and materials
• Maintain data quality by validating entries and applying standard codes
• Process court documents and update records for changes
• Enter judgments, sentencing, and probation related information

Skills

Critical thinking

Attention to detail

Multitasking

Communication skills

Education

High school diploma

Bachelor's or Associate's degree substitute

Paralegal certificate substitute

Tools

Microsoft Word

Microsoft Excel

Outlook

Tableau

Job description

Note : This job will be posted through 11:59 PM of the day prior to the end date listed.Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.Job Type:RegularPay Range:$25.96 - $35.71 HourlyDepartment:District Attorney (DA)FLSA Exemption Status:Non-ExemptAbout the Opportunity:The Washington County District Attorney’s Office is seeking a detail-oriented and adaptable professional to join our Records and Analytics Support (RAS) Team as a Criminal Justice Data Specialist (Legal Specialist I/II). This team handles every report submitted by the more than a dozen police agencies operating in Washington County and builds the cases that allow our attorneys to do their jobs. You will be joining a close-knit, dynamic team that builds the foundation of criminal prosecutions in Washington County. This role is a unique Legal Specialist position where you’ll become an expert in how criminal cases move through the justice system, play an important role supporting our criminal prosecution work, and help advance the office’s data driven approach to operational decision making and public reporting.Legal experience is not required to qualify for the Criminal Justice Data Specialist role, however candidates who possess legal experience may be eligible to start at the level II position.If legal experience isn’t required what is? This position may be for you if…• You notice errors, appreciate clear, precise communication, and enjoy getting the details just right.• You hold yourself to a high professional and ethical standard.• You’d rather investigate why something happens than simply fix the symptom.• You enjoy variety in your day and feel energized by work that keeps you thinking and adapting.• You have a natural tendency to ask, “Wait … Why doesn’t that look right?“• You don’t panic when priorities change. You reprioritize, adapt, and keep moving.• You’re curious about the behind-the-scenes mechanics of criminal casework and the criminal justice system.Still interested? Here are some additional details:Records and Analytics Support Legal Specialists work in a supportive, team-oriented environment and regularly collaborate with trial team staff, deputy district attorneys, law enforcement agency partners, and court personnel. The position requires the ability to manage high-volume workloads, multi-task concurrent tasks, adapt to shifting workflows, and pivot quickly to address time-sensitive issues as they arise. Responsibilities include meticulous data entry, on-going data tracking, and data quality control within the District Attorney’s Office case management system to maintain data integrity. The position requires strong critical thinking skills, exceptional attention to detail, and a commitment to maintaining accurate, consistent, and reliable data in a fast-paced, dynamic work environment.Other key responsibilities include:• Creating electronic case files, reviewing imported data for accuracy, correcting/entering missing information• Requesting additional case materials, retrieving supplemental documents, and updating case records as new information is received.• Maintaining data quality by validating entries, resolving inconsistencies, and applying standardized tracking codes.• Monitoring electronic communications and processing court documents such as motions, orders, general purpose orders, hearing notifications, and attorney appointments.• Entering judgment, sentencing, and probation related information and updating records when conditions change.Our office handles serious criminal cases. All DA’s Office employees are exposed to difficult material, including reports involving violent crimes, child abuse, sex crimes, assault and homicides as well as crime scene photographs, body-worn camera footage, and 911 calls. This work can be emotionally challenging. It’s also meaningful. Behind every accurate record, every resolved problem, and every system improvement is a case involving real people and our community depending on us to get it right.Ideal Knowledge, Skills, and Abilities (KSAs):Knowledge:• Principles of sound business communication; correct English usage, including spelling, grammar, and punctuation• Business professional writing standards used in formal and semiformal communicationsSkills:• Apply critical thinking skills in a fast-paced, high stress environment while multitasking• Intermediate use of case management systems; standard use of Microsoft Word, Microsoft Excel, Outlook, and Tableau• Clearly articulate ideas in a concise and organized manner, both verbally and in writing• Multi-task while managing multiple deadlines and being adaptable to changeAbilities:• Maintain strong attention to detail and a high level of accuracy in a fast paced, high stress environment• Work independently and collaboratively with attorneys, staff, and law enforcement partners• Multi-task, pivot quickly, and re-prioritize work based on ever-changing deadlines• Demonstrate strong interpersonal and communication skills• Maintain and preserve sensitive and confidential information• Manage exposure to potentially disturbing or traumatic contentTo review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: Legal Specialist II & Legal Specialist IMinimum QualificationsLegal Specialist IIHigh school diploma or equivalent; ANDFour (4) years of experience providing administrative or clerical support, two (2) years of which must be in a legal support role in a law office or in an office environment with a focus on legal issues; ORFour (4) years of experience providing administrative or clerical support, one (1) year of which is in a prosecutor's office.A Bachelor's or Associate's Degree in a related field or a Paralegal certificate may substitute for two (2) years of experience.Legal Specialist IHigh school diploma or equivalent; AND Three (3) years of experience providing administrative or clerical support.A Bachelor's or Associate's Degree in a related field or a Paralegal certificate may substitute for two (2) years of experience.Additional Requirements (for both Legal Specialist I/II):Must pass a comprehensive background investigation.Selection Process:You can review our standard selection process here .Our commitment to you:Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community .Veterans' Preference:If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points .Accommodation under the Americans with Disabilities Act:Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: [e-mail] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.Status of Your Application:You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.Notice: Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles, which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions, appropriate bargaining processes will be utilized prior to implementation.Questions?Recruiter:Brighton BohnenkampEmail Address:[e-mail]