Crew Scheduler - Motorcoach Dispatch

Butek Landline; Fort Collins (CO); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan

Paid time off

Flight benefits through our airline

Company-paid life insurance

Job summary

The Landline Company in Fort Collins, CO is hiring a Crew Scheduler to build and maintain driver and staff schedules for a 24/7 motorcoach operation. You will manage the scheduling window beyond 48 hours, coordinate coverage with Operations leaders, and support dispatch as needed to keep trips moving on time.

We seek highly organized, proactive individuals with 2+ years in scheduling, strong Excel or Google Sheets skills, and the ability to communicate clearly under pressure in a frontline

Qualifications

• 2+ years of crew scheduling, workforce scheduling, or dispatch experience.
• Strong Excel or Google Sheets skills.
• Experience with scheduling or workforce management software is a plus.
• Excellent communication skills under time pressure.

Responsibilities

• Build and maintain schedules for drivers and staff across locations.
• Manage the scheduling window beyond 48 hours.
• Identify open shifts, gaps, and issues early.
• Coordinate coverage with Operations leaders, including swaps and overtime.
• Review future schedules for conflicts and compliance with hours-of-service rules.
• Keep scheduling information accurate and promptly communicated.
• Work the dispatch desk as needed and support day-of assignments.
• Prepare staffing and scheduling reports tracking hours used vs scheduled.

Skills

Crew scheduling

Workforce scheduling

Dispatch

Excel

Google Sheets

Reporting

Attention to detail

Communication

Job description

Crew Scheduler – Motorcoach Dispatch

The Landline Company

The Landline Company (landlineco.com) is revolutionizing air travel by bridging the gap between regional communities and major airline hubs. We partner with top airlines like American and Air Canada to offer innovative multimodal connections across North America. We’ve launched a first-of-its-kind remote terminal checkpoint to expand the reach of major metro airports into local neighborhood checkpoints. Our luxury motorcoaches replace short flights with a faster, more sustainable alternative—reducing costs, addressing pilot shortages, and enhancing passenger journeys.

The Role:

We are looking for a Crew Scheduler to keep our operations staffed and running on time. As part of our System Operations Center (SOC), you’ll build and maintain schedules for our CDL Motorcoach drivers and operations staff, manage the scheduling window beyond 48 hours, coordinate coverage before gaps become problems, and as needed run the dispatch desk. You’ll be the primary scheduling link between the SOC and our Operations leaders. This role is ideal for someone who is highly organized, thinks ahead, communicates clearly, and stays calm when plans change.

The Role Will:

• Build and maintain schedules for drivers and operations staff across our station locations
• Manage the scheduling window beyond 48 hours, making sure upcoming trips and shifts are fully staffed
• Monitor upcoming coverage and identify open shifts, gaps, and potential issues early
• Coordinate coverage solutions with Operations leaders, including shift swaps, reassignments, and overtime when needed in a 365 24/7 environment
• Review future schedules for conflicts, such as overlapping time off, hours-of-service limits, and qualification gaps
• Keep scheduling information accurate and up to date, and make sure changes are communicated promptly to the right people
• Work the dispatch desk as needed, including supporting drivers, handling day-of assignments and changes, and keeping trips moving on time
• Support the employee quarterly bid process, including communicating timelines, processing bids, and publishing awarded schedules
• Prepare staffing and scheduling reports that track hours used versus hours scheduled and highlight open positions, uncovered work, overtime and coverage concerns, and upcoming risks
• Serve as the primary scheduling point of contact between the SOC and Operations leaders
• Help develop, document, and standardize scheduling procedures as we grow

What We’re Looking For:

• 2+ years of experience in crew scheduling, workforce scheduling, or dispatch, ideally in transportation, aviation, or another 24/7 operation
• Comfortable working in person in a fast-paced, frontline environment and switching between planning work and real-time operations
• Experience scheduling a shift-based, hourly workforce across multiple locations
• Familiarity with DOT/FMCSA hours-of-service rules a plus
• Strong Excel or Google Sheets skills and experience with scheduling or workforce management software
• Comfort working with staffing data and turning it into clear, actionable reports
• Excellent communication skills and the ability to coordinate with frontline leaders under time pressure
• Highly organized, detail-oriented, and proactive about spotting problems before they happen
• Experience supporting a schedule bid process a plus

Job Type: Full-time, Non-Exempt

Compensation: 30/hr

Perks & Benefits:

• Medical, dental, and vision insurance
• 401(k) plan
• Paid time off
• Flight benefits through our airline partners
• Company-paid life insurance

Location:

521 N Link Ln, Fort Collins, Colorado (80524)

The Landline Company is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.