Crew Logistics Coordinator

Hyannis Air Service Inc; Hyannis (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Hyannis Air Service Inc is seeking a Crew Logistics Coordinator to arrange and track travel, lodging, and transportation for flight crew across the airline network. You will work closely with crew members and other departments to ensure plans are accurate, cost-effective, and aligned with operations.

The role requires strong organizational skills, the ability to handle multiple tasks in a fast-paced environment, and solid communication. Weekend and holiday availability is preferred.

Qualifications

• Experience coordinating travel for airline personnel is preferred.
• Excellent organizational and time-management abilities are essential.
• Strong communication skills and ability to work with cross-functional teams.

Responsibilities

• Book and coordinate crew travel, hotel, and transportation arrangements.
• Communicate with crew members to confirm travel needs and itinerary details.
• Update and maintain records of crew travel arrangements.
• Assist with travel planning for training events and operational requirements.
• Work with Crew Scheduling, Training, Employee Travel, and other departments to support crew movement.
• Monitor travel changes and help resolve travel-related issues.
• Track travel expenses and provide information as requested.
• Prepare routine reports and spreadsheets related to crew travel.
• Follow company policies and procedures regarding crew travel.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Microsoft Office

Independent work

Teamwork

Weekend/holidays availability

Crew scheduling experience

Airline travel coordination

Tools

Microsoft Office

Job description

The Crew Logistics Coordinator helps arrange and track travel, lodging, and transportation for crew members throughout the airline system. This position works closely with crew members and other departments to ensure travel plans are accurate, cost-effective, and meet operational needs.

Primary Responsibilities

• Book and coordinate crew travel, hotel, and transportation arrangements.
• Communicate with crew members to confirm travel needs and itinerary details.
• Update and maintain records of crew travel arrangements.
• Assist with travel planning for training events and operational requirements.
• Work with Crew Scheduling, Training, Employee Travel, and other departments to support crew movement.
• Monitor travel changes and help resolve travel-related issues.
• Track travel expenses and provide information as requested.
• Prepare routine reports and spreadsheets related to crew travel.
• Follow company policies and procedures regarding crew travel.
• Perform other duties as assigned.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Good written and verbal communication skills.
• Basic to intermediate Microsoft Office skills.
• Ability to work independently and as part of a team.
• Airline, travel coordination, or crew scheduling experience preferred.
• Availability on weekends and holidays.
• Knowledge of company systems is preferred.