Crew Logistics Coordinator

Cape-Air-; Hyannis (MA); On-site; USD 55,000 - 70,000; Full time

Job summary

Cape Air in Hyannis, MA is seeking a Crew Logistics Coordinator to arrange and track travel, lodging, and transportation for crew members across the airline system. You will work closely with crew and other departments to ensure travel plans are accurate, cost-effective, and meet operational needs.

Key duties include booking travel, updating records, supporting training travel, monitoring changes, and preparing routine reports.

Qualifications

• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Ability to work independently and as part of a team.
• Airline, travel coordination, or crew scheduling experience preferred.
• Availability on weekends and holidays.
• Familiarity with company systems preferred.

Responsibilities

• Book and coordinate crew travel, hotel, and transportation arrangements.
• Communicate with crew members to confirm travel needs and itinerary details.
• Update and maintain records of crew travel arrangements.
• Assist with travel planning for training events and operational requirements.
• Collaborate with Crew Scheduling, Training, Employee Travel, and other departments.
• Monitor travel changes and help resolve travel-related issues.
• Track travel expenses and provide information as requested.
• Prepare routine reports and spreadsheets related to crew travel.
• Follow company policies and procedures regarding crew travel.
• Perform other duties as assigned.

Skills

Organizational skills

Multitasking

Written and verbal communication

Microsoft Office

Independent and team work

Airline/travel coordination experience

Availability on weekends/holidays

Knowledge of company systems

Tools

Microsoft Office

Job description

The Crew Logistics Coordinator helps arrange and track travel, lodging, and transportation for crew members throughout the airline system. This position works closely with crew members and other departments to ensure travel plans are accurate, cost-effective, and meet operational needs

Primary Responsibilities:

• Book and coordinate crew travel, hotel, and transportation arrangements.
• Communicate with crew members to confirm travel needs and itinerary details.
• Update and maintain records of crew travel arrangements.
• Assist with travel planning for training events and operational requirements.
• Work with Crew Scheduling, Training, Employee Travel, and other departments to support crew movement.
• Monitor travel changes and help resolve travel-related issues.
• Track travel expenses and provide information as requested.
• Prepare routine reports and spreadsheets related to crew travel.
• Follow company policies and procedures regarding crew travel.
• Perform other duties as assigned.

Qualifications:

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Good written and verbal communication skills.
• Basic to intermediate Microsoft Office skills.
• Ability to work independently and as part of a team.
• Airline, travel coordination, or crew scheduling experience preferred.
• Availability on weekends and holidays.
• Knowledge of company systems is preferred.