Crew Coordinator

Oceanic Catering; Georgia; On-site; USD 35,000 - 55,000; Full time

Job summary

Oceanic Catering in United States (Georgia) seeks an organized Crew Administrative Clerk to manage visa and joining formalities, verify pre-joining documents, and coordinate training enrollments. You will maintain records in ShipSure Crewing, process flag state applications, and support the Crew Cell with administrative tasks to ensure smooth onboarding.

The role requires strong IT skills, attention to detail, excellent communication, and the ability to meet tight deadlines in a fast-paced

Qualifications

• Requires at least a Vocational Diploma / Short Course Certificate or Bachelor's degree.
• Strong computer skills in word processing and spreadsheets.
• Excellent interpersonal and communication skills.
• Attention to detail and organizational abilities.
• Ability to meet tight deadlines and work under pressure.
• Relevant experience in a similar role preferably in Subsea/Marine/Offshore Construction Industry.

Responsibilities

• Ensures timely processing of visa and other formalities relating to the joining crew.
• Ensures that all the pre joining documents are complete, checked and verified as genuine as per the applicable requirements.
• Responsible for the pre-joining preparation of approved personnel: certification, courses and tests, medical examination appointment.
• Maintains contact with personnel while on leave and during mobilization.
• Responsible for making all Training enrollments
• Maintaining accurate and up to date records in ShipSure Crewing and uploading documents if required.
• Responsible for processing flag state document applications and maintaining control procedures.
• Provides administrative assistance to other members of the Crew Cell
• Performs any other matters as may be required by the Crew Supply Manager in the efficient running of the Office.

Skills

Interpersonal skills

Attention to detail

Communication

Organization

Deadline-driven

Cultural awareness

Computer skills

Education

Bachelor's degree or Vocational Diploma/Short Course Certificate

Tools

Word processing

Spreadsheet experience

Job description

Job Responsibilities

• Ensures timely processing of visa and other formalities relating to the joining crew.
• Ensures that all the pre joining documents are complete, checked and verified as genuine as per the applicable requirements.
• Responsible for the pre-joining preparation of approved personnel: certification, courses and tests, medical examination appointment.
• Maintains contact with personnel while on leave and during mobilization.
• Responsible for making all Training enrollments
• Maintaining accurate and up to date records in ShipSure Crewing and uploading documents if required.
• Responsible for processing flag state document applications and maintaining control procedures.
• Provides administrative assistance to other members of the Crew Cell
• Performs any other matters as may be required by the Crew Supply Manager in the efficient running of the Office.

Key Qualifications

• Must posses at least a Vocational Diploma / Short Course Certificate, Bachelor's/College Degree from any field
• Good computer operating skills including word processing and spreadsheet experience.
• Excellent interpersonal skills with the ability to engage and interact with people at all levels.
• Keen attention to details
• Excellent communication (oral and written) skills.
• Thorough awareness and good understanding of cultural and diversity issues.
• Good organisational and planning skills.
• Proven ability to work to, and meet, tight deadlines.
• Relevant experience in a similar role preferably in Subsea/Marine/Offshore Construction Industry.