Creative Project Manager

Creative Cove Inc.; Massachusetts; On-site; USD 90,000 - 120,000; Full time

Job summary

Creative Cove Inc. is seeking a Creative Project Manager/Producer for an immediate, long-term, full-time contract.

The role centers on signage management, working primarily in Airtable, coordinating with designers, and ensuring timely delivery of a high volume of creative assets. The ideal candidate has 5+ years managing creative projects, strong proficiency with Airtable, Google Suite, Microsoft Office, and familiarity with branding/graphics and signage workflows.

Qualifications

• 5+ years of experience managing creative projects
• Experience with Airtable and Quip program experience preferred; Monday.com experience is a bonus
• Experience presenting and supporting concepts to internal and external teams and clients
• Ability to work independently, in a team, and as a report to a project lead
• Ability to support and work collaboratively with different workstyles, teams, clients seamlessly
• Successfully perform in a high stress, fast-paced environment
• Accept changes with short notice and tolerate frequent interruptions
• Ability to maintain high levels of confidentiality
• Thrive on collaboration with team members

Responsibilities

• Support the creative team from a logistical standpoint
• Advocate for client creative needs with the team understanding the budget and information needed to support from a production standpoint
• Manage client in partnership with the Creative Director and Executive Producer
• Direct client communication to assure team can focus on the deliverables and ensure communication is organized and responsive
• Track all creative deliverables through team tools and in accordance with client needs
• Set timelines and milestones for all projects, integrating with other service lines when required
• Drive process and timeline with internal and client teams for creative design, reviews, and approvals and vendor partners on deadlines, proofs, final file delivery and onsite execution
• Establish good relations with vendors and secure needed materials on time and within budget
• Report weekly to project lead on budget updates and changes
• Manage internal and client facing documents related to signage grids, plans, and attendee journey docs
• Lead internal and external meetings, take notes, follow up on action items
• Manage approved scope of project and notify team of scope changes
• Communicate with executive leadership on budget and resource needs
• Wrap and archive project content

Skills

Project management

Client communication

Vendor coordination

Budget tracking

Resource planning

Tools

Airtable

Quip

Microsoft Office

Google Suite

Monday.com

Job description

Our experiential agency is looking for a Creative Project Manger/Producer for an immediate long term full time contract. The role in question is heavily signage management focused and will be primarily working out of Airtable, so we're looking for experience with high volumes of deliverables, working closely with designers, technical proficiency in Airtable, and having some previous work in branding/graphics and signage. This project is mid-cycle already, so having that foundational knowledge of the signage language and workflow will be key to a successful run.

ESSENTIAL RESPONSIBILITIES

• Support the creative team as needed from a logistical standpoint.
• Advocate for client creative needs with the team understanding the budget and information needed to support from a production standpoint.
• Manage client in partnership with the Creative Director and Executive Producer
• Direct client communication to assure team can focus on the deliverables and ensure communication is organized and responsive
• Respect and understand the creative process on a project
• Track all creative deliverables through team tools and in accordance with client needs.
• Communicate clearly with team members and clients
• Be the connective tissue holistically and know the project inside and out to ensure successful results
• Create and manage approved budget, tracking all related financials related to project and/or workstream
• Set timelines and associated milestones for all projects, integrating with other service lines when required
• Drive process and timeline with internal and client teams for creative design, reviews, and approvals AND vendor partners on deadlines, proofs, final file delivery and onsite execution
• Establish good relations with vendors and work with vendors in securing needed materials on time, within budget and meeting requested specifications.
• Report weekly to project lead on all updates including team hours, budget changes and updates
• Manage internal and client facing documents including but not limited to: signage grids, signage plans, integrated space plans, attendee journey docs, furniture grids, etc.
• Lead internal and external meetings, take notes, set agendas, follow up on action items for the creative team
• Go above and beyond to ensure client and company success
• Effectively manage a high volume of work and consistently provide a high quality of work output
• Utilize creative problem solving all along the planning cycle, consistently looking for ways to deliver more effectively
• Review creative layouts with the Creative Director or Creative Lead and collectively provide feedback
• Manage approved scope of project and notify team of any scope changes
• Manage timeline and workback; communicate changes to the team and clients when necessary - keep the creative team on track; set and meet expectations with clients
• Communicate with Executive Producer weekly on budget updates and when change orders are necessary
• Communicate with the Resourcing team when (budgeted) creative resources are needed
• Set up and lead internal creative review meetings between the project team (prior to client calls)
• Communicate with client the status of creative deliverables
• Identify and track when a new resource is needed to support the deliverable. (Copywriter, Graphics, Animations, UX/UI, Etc.)
• Manage legal reviews as necessary
• Support creative budget reconciliation
• Project wrap and archive content

Looking for:

• 5+ years of experience managing creative projects
• Microsoft Office suite, Google Suite & Drive, AirTable and/or Quip program experience preferred; Monday.com experience is a bonus
• Experience presenting and supporting concepts to internal and external teams and clients
• Ability to work independently, in a team, and as a report to a project lead
• Ability to support and work collaboratively with different workstyles, teams, clients seamlessly
• Successfully perform in a high stress, fast-paced environment
• Accept changes with short notice and tolerate frequent interruptions
• Ability to maintain high levels of confidentiality
• Thrive on collaboration with team members