Creative Ops Project Lead

WovenWorks; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

WovenWorks is seeking an Agency Project Manager to oversee multiple packaging design projects from kickoff through final delivery. You will coordinate timelines, allocate resources, monitor budgets, and ensure deliverables meet client expectations, brand standards, and quality checks while serving as the primary liaison between creative teams and clients.

This role reports to the Director of Project Management in a fast-paced creative environment.

Qualifications

• 3-5 years of project or program management experience in a creative agency, design studio, or marketing environment.
• Experience managing creative projects from concept through delivery, with understanding of design and production workflows.
• Familiarity with CPG packaging design processes a plus, but not required.
• Proficiency with project management tools (Asana or similar).
• Basic understanding of project budgets and financial tracking.
• Experience with Microsoft Office.

Responsibilities

• Manage multiple packaging design projects simultaneously from kickoff through final delivery.
• Develop and maintain project plans, timelines, milestones, and deliverables.
• Monitor project progress, identify risks early, and keep projects on schedule.
• Ensure projects meet quality standards, timelines, and budget expectations.
• Coordinate project schedules and creative resources in partnership with the Director of Project Management.
• Balance workloads across designers, strategists, and production teams.
• Communicate schedule changes, shifting priorities, and resource constraints proactively.
• Serve as the primary day-to-day contact for project-related communication.
• Coordinate feedback cycles, review meetings, approvals, and deliverables.
• Build strong working relationships with client project managers while partnering with the Client Success team on overall account strategy.
• Manage expectations and elevate issues when appropriate.
• Ensure projects follow established agency workflows from intake through final delivery.
• Prepare creative briefs, facilitate review sessions, and coordinate production activities.
• Maintain high-quality standards by ensuring deliverables are accurate and complete before client delivery.
• Lead project kickoffs, status meetings, creative reviews, and internal planning sessions.
• Prepare agendas, document action items, and ensure timely follow-up.
• Maintain accurate project documentation, budgets, timelines, and status reports.
• Provide regular updates to the Director of Project Management, highlighting risks, progress, and recommendations.
• Identify opportunities to improve processes, templates, and workflows.
• Contribute ideas that enhance operational efficiency and team collaboration.
• Continue developing expertise in agency operations, financial management, and client service.

Skills

Project management

Organizational skills

Time management

Proactive

Process-oriented

Analytical

Communication

Interpersonal skills

Collaboration

Problem-solving

Tools

Asana

Job description

WovenWorks is seeking an Agency Project Manager to oversee multiple packaging design projects from kickoff through final delivery. You will coordinate timelines, allocate resources, monitor budgets, and ensure deliverables meet client expectations, brand standards, and quality checks while serving as the primary liaison between creative teams and clients.

This role reports to the Director of Project Management in a fast-paced creative environment.