Special Events Coordinator

Boston Catering & Events; San Diego (CA); On-site; USD 26,174 - 28,929; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Vision insurance

Job summary

Raphael's Party Rentals in San Diego, CA seeks a Special Events Coordinator to support the event design team, prepare proposals in Excel and contracts, and manage orders and reservations. The role combines administrative tasks with creative input to elevate corporate and social events.

You will work with the Events Manager, track timelines and budgets, provide client feedback, and assist with decor and floral staff.

Qualifications

• Outstanding written and oral communications.
• Strong organizational skills.
• Proactive self-starter able to work independently.
• MS Office proficiency (Excel/Outlook) and Canva.
• Familiar with social media channels (Facebook, Pinterest, Instagram).
• Ability to read/write/interpret documents and follow detailed instructions.
• English fluency; Spanish is a plus.

Responsibilities

• Assist in writing and producing special event proposals in Excel and contract formats.
• Work with the Events Manager to support department objectives.
• Manage timelines and budgets for multiple projects.
• Provide creative feedback to clients and collaborate with the design team.
• Prepare detailed custom proposals with cost and labor details.
• Support decor warehouse and floral staff as needed.
• Maintain organized project calendars and schedules.

Skills

Communication

Organizational skills

Self-motivation

MS Office

Canva

Social media savvy

English proficiency

Spanish a plus

Tools

MS Office

Canva

Job description

# Special Events CoordinatorRaphael's Party Rentals · San Diego, California · Posted YesterdayFull-Time Apply Now Share:## About this roleCompany Overview:Raphael's Party Rentals is the largest family-owned party rental company in San Diego, boasting over 30 years of experience in providing top-notch equipment and service for all forms of special events. Our commitment to excellence and customer satisfaction sets us apart in the event rental industry.Job Summary:We are looking for a dependable and creative individual to join our team as a Special Events Coordinator. This position works closely with our event design team to produce and deliver memorable, creative, and unique event designs for corporate and social events. The ideal candidate will have a creative background and experience providing exceptional customer service in person as well as over the phone and via email.This position provides administrative support in office to the event design team, such as answering phone calls and emails, inputting orders into excel and rental software, processing credit card payments, following up on quotes, updating orders as requested, and confirming reservations. The Special Events Coordinator also makes creative recommendations based on event details to help elevate the event design and exceed the client’s expectations.Essential Functions:Assist in writing and producing special event proposals in Excel and contract formats.Work directly with the Events Manager to understand and support the overall objectives of the department.Work within timeline and budgets for multiple projects at a time.Provide creative feedback to clients and collaborate with design team to help realize the creative vision of the event design.Prepare detailed custom proposals as outlined by the Design Managers.Provide detailed paperwork to include accurate costing and labor.Provides additional support to decor warehouse and floral staff as needed.Assist with the updating of organizational documents, calendars, production timelines and event schedules.Drives company vehicle to/from event locations and/or market as neededAdhere to all company policies, procedures, rules and regulations in written or verbal form.Performs other duties as assigned and/or needed.Knowledge, Skills, and Abilities:Outstanding written and oral communications.Strong organizational skills.Proactive self-starter with the ability to work independently.Computer literate in MS Office, including Excel and Outlook, as well as Canva.Familiar with navigating various social media channels (Facebook, Pinterest, Instagram, etc.)Ability to read, write, interpret documents and follow detailed written instructions.Ability to calculate figures and amounts and apply concepts of basic math.Must be able to speak English clearly and write legibly. Ability to speak Spanish is a plus.Training and Experience:Two to three years related experience and/or training, or equivalent combination of education and experience.Prior experience in Event and Hospitality industry preferred. Experience with Special Events and Sales a plus.Job Type: Full-timePay: $19.00 - $21.00 per hourBenefits:401(k)Dental insuranceHealth insuranceVision insuranceAbility to Commute:San Diego, CA 92126 (Preferred)Ability to Relocate:San Diego, CA 92126: Relocate before starting work (Preferred)Work Location: In person