Creative Arts Administrative Specialist

Broward County, Florida; Fort Lauderdale (FL); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Health plan options

County-funded HSA

11 paid holidays

2 weeks PTO

Tuition reimbursement

Paid parental leave

457 Deferred Compensation match

FRS pension or investment

Job summary

The Broward County Board of County Commissioners is seeking an Administrative Assistant to provide administrative support within the Cultural Division. This role develops work methods under supervision and supports the Arts calendar, newsletters, and vendor coordination.

Candidates should have 2+ years in arts/events design experience, Microsoft Suite proficiency, and strong communication skills. The position includes benefits and on-site work in Broward County.

Qualifications

• Requires two (2) years of technical clerical, administrative experience, particularly within Arts, Events, and Graphic Design.
• Preference for 2+ years of image editing using Adobe Suite, Canva or similar.
• Preference for 2+ years of Microsoft Suite experience.
• Preference for 2+ years of Public Presentation experience.
• Preference for 2+ years of PeopleSoft Experience.

Responsibilities

• Manages and publishes the monthly Division newsletter and Quarterly Report with assistance from the Communications and Marketing Section and the Grants Section.
• Reviews and approves user-submitted events, opportunities, and other information on Arts Calendar.
• Creates quick-turnaround graphic design deliverables for division events.
• Composes correspondence including emails, memos, letters, applications, notifications, reports, meeting agendas, meeting minutes, Board agenda items, and forms.
• Proofreads documentation to identify and correct errors.
• Responds to emails, public records requests, telephone calls, and related communications; resolves issues or escalates them as appropriate.
• Composes or assists in the preparation of regularly scheduled reports.
• Creates and maintains various databases and spreadsheets to facilitate report preparation and manage assets shared with internal and external partners.
• Updates and maintains office policies and procedures.
• Monitors budget expenditures to ensure funds are available in appropriate accounts for purchasing supplies, materials, and equipment.
• Reviews financial documentation (e.g., purchase orders, invoices, deposit slips, forms, cash reports) for accuracy, performs internal checks and balances, and provides documentation for audits.
• Prepares, reviews, tracks, and documents purchase orders, contracts, invoices, and payments.
• Coordinates payroll activities to ensure payroll for the assigned area is closed within deadlines.
• Follows up on special assignments, projects, and related matters to ensure timely completion and adherence to established deadlines.
• Coordinates and monitors completion of work by vendors and service providers.
• Organizes and coordinates community meetings, classes, workshops, and events, including set-up, registration, tear-down, and clean-up.
• Performs other duties as assigned.

Skills

Tech Savvy

Communicates Effectively

Plans and Aligns

Manages Complexity

Decision Quality

Manages Conflict

Demonstrates Self-Awareness

Education

Two years admin experience in Arts/Events/Graphic Design

Tools

Adobe Suite

Canva

Microsoft Suite

PeopleSoft

Job description

The Broward County Board of County Commissioners is seeking an Administrative Assistant to provide administrative support within the Cultural Division. This role develops work methods under supervision and supports the Arts calendar, newsletters, and vendor coordination.

Candidates should have 2+ years in arts/events design experience, Microsoft Suite proficiency, and strong communication skills. The position includes benefits and on-site work in Broward County.