CPA Firm Operations Leader

Robinson Farmer Cox Associates; Charlottesville (VA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

100% employer-paid health insurance

Dental and vision insurance

Life insurance

Retirement Plan (401K)

Paid Time Off (PTO)

Gym reimbursement

Professional development opportunities

Job summary

Robinson, Farmer, Cox Associates (RFC) is seeking a CPA Firm Administrator to lead operations, finance, HR, and client service across its Virginia offices. You will coordinate IT, vendor relationships, budgeting, payroll, and strategic initiatives to support growth while ensuring compliance and efficiency.

This critical role blends leadership with financial acumen, process optimization, and excellent interpersonal skills to enable partners to focus on strategic growth and client service.

Qualifications

• Bachelor’s degree in Business Administration and Management, Accounting, Legal Finance, or related field; MBA, CPA or JD preferred.
• Minimum of 5 years of experience in office management, accounting firm operations, or administrative leadership.
• Strong understanding of accounting and tax workflows, financial management, and firm operations.
• Proficiency with accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite.
• Demonstrated leadership, organizational, and project management skills.
• Excellent written and verbal communication abilities.
• High level of discretion, integrity, and professionalism.

Responsibilities

• Oversee the daily operations of the firm, firm-wide events, scheduling, office communications, and workflow management.
• Monitor and optimize internal processes to ensure efficiency, accuracy, and compliance.
• Manage relationships and contracts with key vendors, service providers, and technology partners to support firm operations.
• Serve as the primary point of contact for IT support and software vendors to ensure seamless technology operations.
• Assist with partners meetings, including agenda development, materials presentation and coordination with all partners.
• Provide coordination and supervision over IT security, backups and updates. Work closely with the Firm’s Network Administrator.
• Prepare and assist Treasurer in management of the firm’s annual budget; monitor actuals vs. budget and provide regular reports to partners.
• Document policies and procedures over financial management
• Oversee billing, accounts receivable, and accounts payable processes to ensure timely and accurate financial management.
• Supervise payroll processing, employee benefits administration, and expense reimbursement.
• Collaborate with partners on financial planning, forecasting, and profitability analysis.

Skills

Leadership

Organizational skills

Project management

Communication

Discretion and professionalism

Education

Bachelor’s degree in Business Administration and Management, Accounting, or related field

MBA, CPA or JD preferred

Tools

QuickBooks

Xero

Microsoft Office Suite

Job description

Robinson, Farmer, Cox Associates (RFC) is seeking a CPA Firm Administrator to lead operations, finance, HR, and client service across its Virginia offices. You will coordinate IT, vendor relationships, budgeting, payroll, and strategic initiatives to support growth while ensuring compliance and efficiency.

This critical role blends leadership with financial acumen, process optimization, and excellent interpersonal skills to enable partners to focus on strategic growth and client service.