CPA Bookkeeper

Remote Raven; Hubert (NC); Hybrid; USD 8,300 - 14,000; Full time

Job summary

Remote Raven, a specialty contractor based in Hubert, NC, seeks a skilled CPA to manage full accounting functions, from daily entries to monthly project reporting. This hands-on role requires QuickBooks expertise and professional client communication, including collections calls when needed.

Responsibilities include bank reconciliations, AR/AP, retainage, payroll reporting, and monthly project reporting, all in a 100% remote setup.

Qualifications

• Extensive QuickBooks experience essential.
• Full-cycle accounting knowledge: AR, AP, reconciliations, month-end close.
• Knowledge of retainage in construction contexts.
• Professional communication and outbound calling for collections as needed.
• Strong attention to detail with lien waivers and project reports.

Responsibilities

• Import and categorize weekly transactions from bank accounts and credit cards in QuickBooks.
• Prepare month-end financial reports and ensure all accounts are reconciled before close.
• Manage accounts receivable, send monthly statements, and pursue collections professionally.
• Track retainage across active projects and report status monthly.
• Maintain vendor accounts, file vendor bills, process payments, and manage workflows.
• Prepare certified payroll reports and assist payroll-related reporting.
• Prepare monthly project reports and ensure timely submission.
• Assist with annual insurance audits and required documentation.
• Support billing overflow and general accounting tasks as priorities evolve.

Skills

QuickBooks

AR & AP

Bank Reconciliations

Month-End Close

Payroll Reporting

Client Collections

Attention to Detail

Organized

Remote Work

Tools

Egnyte

Adobe

Microsoft Excel

Google Sheets

Job description

Position Overview

Our client is a specialty contractor based in Hubert, NC, providing lightning protection services across commercial and construction projects. We are looking for a skilled, personable, and organized CPA to manage the full range of accounting functions for the business — from daily transaction entry and bank reconciliations through accounts receivable, accounts payable, certified payroll, and monthly project reporting.

This is a hands‑on accounting role that also requires a warm, professional communication style. The right candidate is not only technically strong in QuickBooks and construction accounting — they are also comfortable picking up the phone to follow up with clients on outstanding balances when needed. If you are detail‑oriented, dependable, and easy to work with, this role is a great fit.

Key Responsibilities

Bank Reconciliation & Transaction Management

• Import and categorize weekly transactions from credit cards and bank accounts in QuickBooks
• Perform monthly bank reconciliations to ensure all accounts are accurate and balanced
• Record adjusting journal entries for prepayment accounts including insurance, vehicle payments, and other recurring items
• Record checks received in QuickBooks accurately and in a timely manner

Month-End Close

• Prepare month‑end financial reports including profit and loss statements and balance sheets
• Ensure all accounts are reconciled and entries are complete before month‑end close
• Support the team with month‑end reporting needs as directed

Accounts Receivable & Collections

• Manage accounts receivable — tracking outstanding invoices, monitoring aging, and ensuring timely collection
• Send monthly statements to clients on the first of each month
• Handle collections correspondence via email and phone — following up professionally and persistently with clients on overdue balances
• Occasionally make direct outbound calls to clients to follow up on unpaid invoices — a warm, personable phone manner is important, as these are existing client relationships
• Participate in monthly collections and retainage meetings
• Process and verify lien waivers once received from customers — confirm balances and verify correct amounts for requisitions being released

Retainage Management

• Track and manage retainage across active projects with a solid understanding of retainage concepts and timelines
• Ensure retainage amounts are accurately recorded and released appropriately in accordance with project terms
• Participate in monthly retainage meetings and provide accurate reporting on retainage status

Accounts Payable & Vendor Management

• Maintain vendor accounts and ensure all vendor information is current and accurate
• File vendor bills into Egnyte (the company's data management system) and record them in QuickBooks
• Process ACH forms and manage vendor payment workflows
• Prepare and submit credit applications for new vendors as needed

Certified Payroll & Payroll Reporting

• Prepare and submit certified payroll reports in compliance with applicable requirements
• Apply a basic understanding of payroll taxes for reporting purposes
• Assist with payroll-related reporting as directed

Monthly Project Reporting

• Prepare monthly project reports including MEURs, AA202s, and other required construction project documentation
• Ensure all project-level reporting is accurate, complete, and submitted on time

Insurance Audits & Compliance

• Assist with annual insurance audits including Workers Compensation and General Liability
• Organize and prepare supporting documentation required for audit compliance
• Maintain accurate records throughout the year to simplify the annual audit process

Billing & Administrative Support

• Assist the office admin team with billing overflow as needed
• Support general accounting and administrative tasks as priorities evolve

Required Qualifications

• Extensive QuickBooks experience — this is the primary accounting platform and proficiency is non‑negotiable
• Strong understanding of full‑cycle accounting including AR, AP, bank reconciliations, and month‑end close
• Knowledge of retainage — understanding of how it is tracked, applied, and released in a construction context
• Personable and professional communication style — comfortable making occasional outbound calls to clients regarding outstanding balances in a way that maintains the relationship
• Strong attention to detail and accuracy — lien waivers, certified payroll, and project reports require precision
• Organized and able to manage multiple recurring deadlines simultaneously
• Proficient in Adobe, Microsoft Word, Microsoft Excel, and Google Sheets
• Reliable and self‑directed in a remote work environment

Preferred Qualifications

• AIA application knowledge — familiarity with AIA billing documents and the application for payment process
• Basic understanding of lien rights and lien timeframes in a construction context
• Experience with certified payroll preparation and construction project reporting
• Background in construction, specialty contracting, or a project‑based accounting environment
• Familiarity with Egnyte or similar document management platforms

What Makes You a Great Fit

• QuickBooks is your tool — you navigate it confidently and your entries are accurate and clean
• Monthly statements go out on the first of the month, every month, without being reminded
• When a client has an overdue balance, you can pick up the phone, have a professional and friendly conversation, and maintain the relationship while collecting what is owed
• Your retainage tracking, lien waivers, and project reports are always current and accurate
• You are easy to work with — the team and clients alike enjoy working with you

This is a full time role

Up to $10/hr

100% Remote