Court Services Specialist

Munger, Tolles & Olson LLP; San Francisco (CA); On-site; USD 59,000 - 67,000; Full time

Job summary

Munger, Tolles & Olson LLP is seeking a Court Services Specialist, commonly known as a Managing Clerk, to join our San Francisco office workforce. This role supports attorneys by precise docketing, calendaring, and timely court filings across state and federal courts.

Responsibilities include rule-based calendaring, researching procedural rules, managing calendar requests, and coordinating with filing vendors to ensure compliance with firm procedures.

Qualifications

• Perform rule-based calendaring by reviewing pleadings, orders, notices, and correspondence to identify and calculate deadlines.
• Research state, federal, local, judge-specific rules of procedure when determining deadlines.
• Log and process calendar requests using docketing and calendaring systems.
• Coordinate with filing vendors to complete filings and maintain calendars.

Responsibilities

• Monitor court rules changes and disseminate notices to relevant staff.
• Support attorneys with filing and calendaring requirements based on firm procedures.
• Assist with obtaining court-specific procedural information from clerks’ offices.
• Maintain attorney filing credentials and manage filing accounts.

Skills

Calendaring

Court rules research

Docketing

Filing procedures

Attention to detail

Tools

Adobe Acrobat

SharePoint

Microsoft Access/Excel

iManage

Job description

*Commonly known in the Legal Industry as Managing Clerk*

Position Type:

Full Time

Non-exempt

Offsite (work in-office based on business needs.) Must be within commutable distance to the office

Residency Requirements:

Washington D.C.: For all positions based in the Washington, D.C. office, residency within Washington D.C., Maryland or Virginia and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.

Los Angeles and San Francisco Offices: For all positions based in the Los Angeles and San Francisco offices, residency within the state of California and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.

Salary Range (LA/DC): $42.75/hour - $44.20/hour ($88,920.00 - $91,936.00 annually) *

Salary Range (SF): $42.75/hour - $48.62/hour ($88,920.00 - $101,129.60 annually) *

*The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant's wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP's Total Rewards package.

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Are you the legal professional who knows that a single missed deadline can change the course of a case?

Commonly known in the legal industry as a Managing Clerk, our Court Services Specialist serves as a critical partner to attorneys and litigation teams, ensuring flawless docketing, accurate calendaring, and timely court filings. This role combines deep knowledge of court rules and procedures with exceptional attention to detail to help drive successful litigation outcomes across the Firm.

Job Functions & Responsibilities

• Perform rule-based calendaring by reviewing pleadings, orders, notices, and correspondence to identify and calculate applicable litigation deadlines.
• Research and apply state, federal, local, judge specific, and agency rules of procedure when determining deadlines.
• Log and process calendar requests using the firm’s docketing and calendaring systems.
• Create, update, and maintain deadlines and trial calendars for new and existing matters.

LEGAL RESEARCH & COURT RULES ANALYSIS

• Research court rules, rules of civil procedure, judges' standing orders, and filing requirements using court websites and legal research tools (e.g., Smart Rules, Westlaw, Rutter’s Guides).
• Monitor and research routine court rule changes and disseminate notices to relevant staff.
• Support attorneys and litigation teams by providing operational guidance regarding filing and calendaring requirements based on established rules.
• Assist with obtaining court specific procedural information from clerks’ offices or administrative staff when needed.

COURT FILINGS & COURT SERVICES

• Act as a resource for court filings, answering questions from attorneys, legal assistants, and firm staff regarding filing procedures.
• Prepare and perform electronic and print filings in state, federal, appellate, and agency courts.
• Review documents for basic compliance with applicable court rules prior to filing.
• Coordinate service of process, subpoenas, and delivery of courtesy and service copies.

ATTORNEY CREDENTIALS & VENDOR COORDINATION

• Collect and maintain attorney filing credentials and court admission information.
• Create and manage court filing accounts for attorneys and troubleshoot credential issues.
• Coordinate with approved filing vendors and attorney service companies to complete filings, service, and deliveries in accordance with firm procedures.
• Submit vendor invoices in accordance with established firm processes.

Tools

• Document & File Management: Adobe Acrobat, SharePoint, and Microsoft Access/Excel for storing, editing, Macros, iManage