Court Services Specialist
Munger, Tolles & Olson, LLP
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Job summary
Munger, Tolles & Olson LLP is seeking a Court Services Specialist to manage rule-based docketing and calendaring, oversee court filings, and coordinate with attorneys and staff. The role requires strong attention to deadlines, legal process knowledge, and effective communication across teams.
Position is full-time and requires in-office work; residency rules apply for DC/LA/SF offices. Candidates should have substantial docketing and e-filing experience and be proficient with MS Office and legal
Qualifications
- High School Diploma or GED required.
- Bachelor’s degree preferred or equivalent years of experience.
- 5+ years of litigation docketing experience.
- 2+ years E-filing experience.
- Experience with CM/ECF and third party vendors.
- Advanced proficiency with MS Office and legal research tools.
Responsibilities
- Perform rule based calendaring by reviewing pleadings, orders, notices, and correspondence to identify and calculate applicable litigation deadlines.
- Log and process calendar requests using the firm’s docketing and calendaring systems.
- Create, update, and maintain deadlines and trial calendars for new and existing matters.
- Coordinate service of process, subpoenas, and delivery of courtesy and service copies.
- Monitor the status of submitted filings and promptly update attorneys and case teams.
Skills
Education
Tools
Job description
Court Services Specialist Position Type: Full Time Non-exempt Offsite (work in-office based on business needs.) Must be within commutable distance to the office Location: Los Angeles OR San Francisco OR Washington D.C. Residency Requirements: Washington D.C.: For all positions based in the Washington, D.C. office, residency within Washington D.C., Maryland or Virginia and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role. Los Angeles and San Francisco Offices: For all positions based in the Los Angeles and San Francisco offices, residency within the state of California and within a reasonable commutable distance to the assigned office is required depending on the firm's discretion and the nature of the role.
Salary Range (LA/DC): $42.75/hour - $44.20/hour ($88,920.00 - $91,936.00 annually) * Salary Range (SF): $42.75/hour - $48.62/hour ($88,920.00 - $101,129.60 annually) * *The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.
- Perform rule based calendaring by reviewing pleadings, orders, notices, and correspondence to identify and calculate applicable litigation deadlines.
- Research and apply state, federal, local, judge specific, and agency rules of procedure when determining deadlines.
- Log and process calendar requests using the firm’s docketing and calendaring systems.
- Create, update, and maintain deadlines and trial calendars for new and existing matters.
- Generate weekly and customized calendar reports for attorneys and litigation teams.
- Conduct calendar review meetings with attorneys or paralegals to confirm accuracy and upcoming deadlines.
- Respond to calendar inquiries and assist with investigations related to docketing or calendaring concerns.
- Follow departmental procedures and assist with implementing solutions to mitigate future calendaring issues.
- Answer procedural questions related to date calculations and calendaring mechanics, escalating unusual or unclear issues as appropriate.
- Research court rules, rules of civil procedure, judges’ standing orders, and filing requirements using court websites and legal research tools (e.g., Smart Rules, Westlaw, Rutter’s Guides).
- Monitor and research routine court rule changes and disseminate notices to relevant staff.
- Support attorneys and litigation teams by providing operational guidance regarding filing and calendaring requirements based on established rules.
- Assist with obtaining court specific procedural information from clerks’ offices or administrative staff when needed.
- Act as a resource for court filings, answering questions from attorneys, legal assistants, and firm staff regarding filing procedures.
- Prepare and perform electronic and print filings in state, federal, appellate, and agency courts.
- Review documents for basic compliance with applicable court rules prior to filing.
- Coordinate service of process, subpoenas, and delivery of courtesy and service copies.
- Communicate directly with courts and administrative offices to confirm filing rules and procedural requirements.
- Monitor the status of submitted filings and promptly update attorneys and case teams.
- Communicate filing generated deadlines to ensure proper docketing and calendaring.
- Download filed documents and update internal systems and databases as required.
- Research print and electronic court records to retrieve filed documents when requested.
- Collect and maintain attorney filing credentials and court admission information.
- Create and manage court filing accounts for attorneys and troubleshoot credential issues.
- Coordinate with approved filing vendors and attorney service companies to complete filings, service, and deliveries in accordance with firm procedures.
- Submit vendor invoices in accordance with established firm processes.
- Perform additional duties as assigned.
- Document & File Management: Adobe Acrobat, SharePoint, and Microsoft Access/Excel for storing, editing, Macros, iManage e-filing platforms (i.e. Pacer, One Legal, ACE, First Legal, etc.)
- High School Diploma or GED required.
- Bachelor’s degree preferred or equivalent years of experience.
- 5+ years of litigation docketing experience.
- 2+ years E-filing experience.
- Knowledge and ability to research multi-state rules of civil procedure, federal rules of procedure, local rules, judges rules, and agency rules.
- Experience researching court websites for both State and Federal courts.
- Experience in use of Online filing platforms (CM/ECF and third party vendors).
- Advanced proficiency with Microsoft Office products including MS Outlook, MS Edge, MS Excel and MS Word.
- Experience with CompuLaw Vision, Pacer, Smartrules, Westlaw legal systems.
- Must be detail-oriented and have the ability to budget time efficiently while handling multiple tasks.
- Must demonstrate accuracy when calculating deadlines and entering due dates and the ability to research rules when needed.
- Must possess excellent verbal and written communication skills and the ability to interact professionally with personnel in a responsible and respectful manner.
- Ability to interpret and analyze information.
- Must be a self-starter; able to work in a fast-paced environment; and exercise independent judgment in performing all aspects of the assignments.
- Must be able to work with competing deadlines and prioritize as needed.
- Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs
Quiet office environment in a high-rise building, seated the majority of the time
- Communicates effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- Being resilient: Rebounding from setbacks and adversity when facing difficult situations.
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Drivers results: Consistently achieving results, even under tough circumstances.
- Situational adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations.
Munger, Tolles & Olson has topped The American Lawyer’s A-List a record eleven times, and maintains the highest average A-List ranking in the history of the award. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, nearly 75% of our lawyers and over 80% of our litigators served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.
MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO’s operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.
We are a talent-first Firm and are always looking for great people. We encourage you to apply even if the level of this position is not an exact match to your qualifications. This may not guarantee your placement into the opening; however, it is always worth exploring if there is an opportunity for the future.
Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.
Munger, Tolles & Olson is one of the nation’s premier law firms. From Hollywood to Wall Street, our lawyers are tackling the most high-profile cases across a range of industries, and shaping the corporate landscape. Our attorneys and clients recognize that talented, experienced business professionals are an integral part of any successful legal team. Munger, Tolles & Olson has 200 attorneys and approximately 250 additional employees in business professional positions. Our firm provides an exciting and collaborative work environment as well as a competitive salary and benefits package to all eligible employees. Munger, Tolles & Olson LLP is an equal opportunity employer, and does not discriminate on the basis of race, color, ethnicity, religion, religious creed, sex, gender, gender identity and expression, pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, veteran status, or any other characteristic protected by federal, state or local law. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records. Munger, Tolles & Olson LLP respects your privacy and is committed to collecting, maintaining, and using personal information about you responsibly.
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