Court Program Assistant — Admin & SharePoint Specialist

Administrative Office of the Courts; Olympia (WA); On-site; USD 65,000 - 85,000; Full time

Job summary

Administrative Office of the Courts in Olympia, Washington, is seeking a Court Program Assistant to support the Family & Youth Justice Programs. The role emphasizes Microsoft 365, SharePoint, and administrative coordination to keep programs running smoothly and equity-focused services strong.

The ideal candidate will manage meetings, create and maintain SharePoint resources, and assist staff with documents while contributing to continuous process improvements across the FYJP operations.

Qualifications

• Microsoft 365 & SharePoint proficiency in a professional setting.
• Strong organization, scheduling, and document coordination abilities.
• Ability to manage multiple tasks and maintain accurate records.

Responsibilities

• Maintain recurring administrative processes that keep FYJP operations functioning smoothly.
• Provide high-quality logistical support for meetings, workgroups, and other team activities, including scheduling, preparing materials, note-taking, and tracking follow-up.
• Create, organize, and maintain SharePoint sites, document libraries, lists, pages, and file structures that support team workflows.
• Use Microsoft 365 tools extensively—particularly advanced Excel, Teams, and Word—to produce polished, accurate, and reliable work products.
• Support staff with drafting, formatting, and organizing documents and presentations.
• Maintain internal resources and program information on SharePoint and AOC web platforms.
• Manage inboxes, monitor requests, and ensure timely communication and routing of information.
• Apply sound judgment in handling information, responding to questions, and identifying when issues should be escalated.
• Participate in continuous improvement by helping identify workflow challenges and proposing practical, constructive ideas.
• Perform other administrative duties as assigned

Skills

Microsoft 365 & SharePoint

Education

Associate of Arts degree in business or a related field

Four years of administrative program support experience

Tools

SharePoint

Job description

Administrative Office of the Courts in Olympia, Washington, is seeking a Court Program Assistant to support the Family & Youth Justice Programs. The role emphasizes Microsoft 365, SharePoint, and administrative coordination to keep programs running smoothly and equity-focused services strong.

The ideal candidate will manage meetings, create and maintain SharePoint resources, and assist staff with documents while contributing to continuous process improvements across the FYJP operations.