COURT OPERATIONS SPECIALIST

The State of New Hampshire; Concord (NH); On-site; USD 36,000 - 44,000; Full time

Job summary

The State of New Hampshire, Judicial Branch, Circuit Court Estates E‑Filing Center in Concord, NH, seeks a Court Operations Specialist. This entry-level role handles administrative, clerical, and customer service duties to support efficient court operations under supervision.

Ideal candidates will have strong organizational skills, attention to detail, and the ability to manage confidential information while assisting court users, attorneys, judges, and staff. Background checks are required.

Qualifications

• Requires high school diploma and 1–2 years of admin, clerical, customer service or office experience.
• Capable of handling confidential information with strong organizational skills.

Responsibilities

• Serves as a public-facing representative providing guidance to court users while ensuring the efficient processing of court records, filings, and administrative functions.
• Assign docket numbers and enter case information into court management systems
• Maintain and organize court files using established filing procedures
• Prepare notices, orders, correspondence, hearing schedules, and other court-related documents
• Answer telephone calls and assist members of the public, attorneys, and court personnel
• Prepare summonses, subpoenas, warrants, and other legal documents in accordance with court procedures
• Operate recording equipment during court proceedings when assigned
• Collect, record, and reconcile court fees and other financial transactions
• Maintain confidentiality of court records and sensitive information
• Perform related clerical and administrative duties assigned
• Processing incoming and outgoing court documents for completeness and accuracy

Skills

Organization

Analytical thinking

Problem solving

Written and verbal communication

Customer service

Multitasking

Education

High school diploma or equivalent

Tools

Case management systems

Office software

Job description

For assistance, contact the State of New Hampshire - Division of Personnel
Monday through Friday 8:00 AM - 4:00 PM EST 603-271-3261 or [e-mail]

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COURT OPERATIONS SPECIALIST (Job ID: 53630)

State of New Hampshire Job Posting

Concord, NH

Court Operations Specialist

Labor Grade: 14

Salary Range Steps 1-5: $36,309.00-$43,758.00

Position #CT9620201302

ASAP # 2978/26-177

The State of New Hampshire, Judicial Branch, Circuit Court Estates E‑Filing Center, has a Full‑Time vacancy for Court Operations Specialist. This position is assigned to a 9‑step pay scale. Hiring typically occurs within steps 1-5, depending on education and experience.

Summary

The Court Operations Specialist performs a variety of administrative, clerical, and customer service duties that support the efficient operation of the New Hampshire Judicial Branch. This entry‑level position requires attention to detail, strong organizational skills, and the ability to work with confidential information while assisting court users, attorneys, judges, and court staff. Employees learn court procedures, case processing requirements, and applicable court rules while working under the supervision of the Clerk of Court or designee.

Minimum Qualifications

Education and Experience

• Graduation from high school or equivalent
• One‑Two (1‑2) years of administrative, clerical, customer service, or office experience

Knowledge, Skills, and Abilities

• Strong organizational, analytical, and problem‑solving skills
• Excellent written and verbal communication skills
• Proficiency with case management systems and standard office software
• Ability to manage multiple priorities and work independently in a fast‑paced environment

Preferred Qualifications

The preferred candidate is organized, dependable, customer‑service oriented, and interested in supporting the administration of justice. This position provides an excellent opportunity to gain experience in the court system and develop a career within the New Hampshire Judicial Branch.

Work Environment

• Office setting within a courthouse environment
• Frequent interaction with the public and justice system partners
• May require occasional travel between court locations

Other Requirements

Successful completion of a background check, including a criminal records check.

Responsibilities

• Serves as a public‑facing representative providing guidance to court users while ensuring the efficient processing of court records, filings, and administrative functions
• Assign docket numbers and enter case information into court management systems
• Maintain and organize court files using established filing procedures
• Prepare notices, orders, correspondence, hearing schedules, and other court‑related documents
• Answer telephone calls and assist members of the public, attorneys, and court personnel
• Prepare summonses, subpoenas, warrants, and other legal documents in accordance with court procedures
• Operate recording equipment during court proceedings when assigned
• Collect, record, and reconcile court fees and other financial transactions
• Maintain confidentiality of court records and sensitive information
• Perform related clerical and administrative duties assigned
• Processing incoming and outgoing court documents for completeness and accuracy

Disclaimer Statement

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform tasks other than those specifically presented in this description.

Compensation & Benefit Information

Compensation & Benefits | State of New Hampshire Agency Website

For further information please contact Jennifer Zdon, Human Resources at [e-mail].

EOE

TDD Access: Relay NH 1-800-735-2964