Court Operations & Records Specialist

City of Oak Ridge TN; Oak Ridge (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Oak Ridge TN is seeking an administrative support specialist to assist the City Courts with daily operations and provide courteous customer service to internal and external customers. Responsibilities include greeting visitors, handling mail, data entry, docketing citations, and preparing court documents.

The role requires a High School Diploma or equivalent and at least two years of administrative support experience; bookkeeping experience is a plus.

Qualifications

• High School Diploma or equivalent and two years of administrative support experience.
• Bookkeeping or accounting experience is preferred.

Responsibilities

• Greet and assist visitors; screen and route inquiries to appropriate staff.
• Handle mail and courier tasks; sort, log, and distribute documents.
• Compose routine correspondence; proofread and edit; maintain information in databases and reports.
• Docket citations and maintain filing system for orderly processing; scan and file adjudicated citations.
• Collect fees and forward to appropriate authorities; update records.
• Report dispositions to the Department of Safety through online portal.
• Prepare for and perform day-of-court tasks in the absence of Court Clerk.
• Perform other duties as assigned.

Skills

Customer service

Typing / Word processing

English composition

Data entry / spreadsheets

Basic math

Office software

Professional demeanor

Prioritization

Court document preparation

Education

High School Diploma or equivalent

Job description

The City of Oak Ridge TN is seeking an administrative support specialist to assist the City Courts with daily operations and provide courteous customer service to internal and external customers. Responsibilities include greeting visitors, handling mail, data entry, docketing citations, and preparing court documents.

The role requires a High School Diploma or equivalent and at least two years of administrative support experience; bookkeeping experience is a plus.