Court Operations & Docket Coordinator

McLennan County, Texas; Waco (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

McLennan County’s Court Administration seeks a Court Administrator Assistant to manage docket and calendar, coordinate hearings, and handle records and fiscal tasks with discretion and accuracy.

The role requires heavy public interaction, coordination with attorneys and staff, and collaboration with IT for case management improvements, while ensuring timely preparation of dockets, notices, and court paperwork in a fast-paced environment.

Qualifications

• Associate degree or higher in public/admin or related field, or 2+ years of clerical experience with public interaction.
• At least 1 year clerical/administrative experience with public interaction.
• Knowledge of legal terminology and court processes.
• Strong communication and ability to maintain confidences.

Responsibilities

• Maintain Court docket and Judge's calendar with interactions among attorneys and the public.
• Prepare daily dockets and assist with hearing check-ins.
• Create and distribute public hearing notifications to District Clerk and IT.
• Coordinate hearing schedules and update court forms.
• Handle calls, emails, faxes, and other inquiries.
• Support budgeting, supplies, and clerical duties; ensure timely attendance.
• Collaborate with IT to improve case management systems.

Skills

Legal terminology

Judicial administration

Court support services

Criminal processes

Court policies and rules

Family law

Juvenile law

Civil law

Public interaction

Confidentiality and discretion

Communication skills

Education

Associate degree in Public Administration

Associate degree in Business Administration

Associate degree in Criminal Justice

High School diploma or GED + 2 years relevant experience

Tools

Microsoft Office

Excel

Outlook

Job description

McLennan County’s Court Administration seeks a Court Administrator Assistant to manage docket and calendar, coordinate hearings, and handle records and fiscal tasks with discretion and accuracy.

The role requires heavy public interaction, coordination with attorneys and staff, and collaboration with IT for case management improvements, while ensuring timely preparation of dockets, notices, and court paperwork in a fast-paced environment.