Court Operations & Docket Coordinator

McLennan County (TX); Town of Texas (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

McLennan County in the United States is seeking a Court Administrator Assistant to support case flow, records, fiscal tasks, and public relations. The role handles docketing, calendar management, and coordination with attorneys, judges, and the public to ensure hearings run smoothly.

The position requires an associate degree or equivalent experience, strong knowledge of legal processes, and excellent written and verbal communication.

Qualifications

• 1 year work experience in clerical, administrative, customer service or related field that included heavy interaction with the public
• Must be loyal and able to keep the confidences of the office as required by law
• Strong knowledge of legal terminology, judicial administration, court support services, criminal processes, and court policies and rules, with familiarity in matters involving family, juvenile, and civil law.
• General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Work, Excel, Outlook
• Exceptional skill in establishing and maintaining effective working relationships with County staff, attorneys, and citizens
• Proficient verbal and written skills to communicate information and directions to courts, attorneys, and citizens
• Ability to accurately sort, file, and retrieve material using alphabetical, numerical, or chronological systems
• Bilingual proficiency in Spanish

Responsibilities

• Maintain the Court's Docket and Judge's Calendar.
• Prepare daily dockets for the Court and staff; assist attorneys/litigants with checking in for hearings.
• Create and distribute public notification of hearings scheduled weekly to the District Clerk and IT departments.
• Maintain the court docket by setting cases for hearing, coordinating with attorneys and litigants.
• Handle and direct all Court calls, emails, and faxes.
• Review, research and prepare documents for Court approval.
• Communicate with County Departments regarding Court business.
• Work with Judicial Case Management technologies; coordinate with IT to streamline the system.
• Prepare and maintain dismissal dockets; run reports and provide to litigants the Court's rulings.
• Prepare and maintain forms and provide litigants with Court rulings.
• Assist Court Administrator with supplies, budget prep, and inquiries from the public.
• Regular attendance and timeliness are required.

Skills

Legal terminology

Judicial administration

Court support services

Criminal processes

Family & civil law familiarity

Microsoft Office (Word/Excel/Outlook)

Verbal communication

Written communication

Public interaction

Confidentiality

Education

Associate’s degree in Public Administration, Business Administration, Criminal Justice or related field

High School Diploma or GED + 2 years relevant experience

Tools

Microsoft Office

Court management software

Job description

McLennan County in the United States is seeking a Court Administrator Assistant to support case flow, records, fiscal tasks, and public relations. The role handles docketing, calendar management, and coordination with attorneys, judges, and the public to ensure hearings run smoothly.

The position requires an associate degree or equivalent experience, strong knowledge of legal processes, and excellent written and verbal communication.