Court Operations Associate (Probate and Set Aside Clerk)

Judicial Department; Oregon City (OR); On-site; USD 51,000 - 79,000; Full time

Benefits offered by this job

Medical premiums paid 95% to 99% for a

Holidays and paid leave

Flexible spending plans

Bilingual skills allowance (5%)

Annual pay step advancement

Job summary

Oregon Judicial Department seeks a Court Operations Associate (Probate and Set Aside Clerk) in Oregon City to handle criminal set aside and probate case processing, document preparation, and customer service for attorneys, litigants, and the public. The role requires attention to detail, ability to manage sensitive information, and frequent collaboration with multiple departments within the court system.

This is a full-time, limited-duration appointment with competitive benefits and a potential

Qualifications

• Experience providing tactful and professional customer service to a variety of individuals or clients.
• Experience using computers to access and input information and to complete a variety of tasks.
• Skill explaining processes, procedures, or policies.
• Skill reviewing documents for accuracy, content, and required legal components.
• Experience identifying and safeguarding confidential information.

Responsibilities

• Process criminal set aside cases and document preparation and processing probate cases focusing on states, trusts, and protective proceedings.
• Perform redaction of sensitive or confidential information for criminal set aside duties.
• Distribute orders and related documents to appropriate departments, stakeholders, and parties.
• Prepare archived case files for imaging into the court’s case management system.
• Review each case file for accuracy.
• Assist in person and by phone with attorneys, litigants, other agencies, and the public regarding questions pertaining to set aside case management.
• Review initiation documents filed by self-represented parties in probate duties.
• Accept/reject file and serve documents per OJD standards.
• Assist in person and by phone with attorneys, self-represented litigants, community partners, and others with inquiries.
• Review and update party contact information in the case management system.

Skills

Customer service

Computer skills

Process explanation

Document review

Confidential information handling

Job description

Court Operations Associate (Probate and Set Aside Clerk)

Position Type: Employee.

Initial Posting Date: 10/30/2026. Application Deadline: 11/05/2026. Agency: Judicial Department. Salary Range: $4,539 - $7,042.

Limited Duration: This is a full-time, limited-duration position, currently funded through June 30, 2027. Continuation beyond that date is subject to available funding. If you are a current OJD regular status employee, acceptance of a limited-duration status position does not change your status to limited duration (although probationary status may still apply). See Judicial Department Personnel Rule 6 for more information or contact your assigned HR Manager.

Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. Scheduling interviews may take longer, depending on the number of applications.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees).
• Optional insurances and flexible spending plans.
• Hourly equivalent: $26.19 - $40.63.
• Annual salary: $54,464 - $84,501.
• 5% allowance for bilingual skills (including ASL) if you can pass a skills test and are assigned to use those skills on the job.
• In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience.
• You are potentially eligible for a 5% annual increase.

Location Highlights

Oregon City, Oregon rests on the Willamette River southeast of Portland. It is part of the Portland Metropolitan Area (along with Beaverton, Gresham, Hillsboro, and Vancouver, WA). Oregon City was the first capital of Oregon prior to the creation of the Oregon Territory in 1848. Before settling on Salem in 1864, the capital was moved several times to several different cities. It is also the end point of the Oregon Trail. Oregon City has the only “vertical street” in the nation, Elevator Street. Activities include museums, historic buildings, and over 22 city parks, including Clackamette Park at the confluence of the Willamette and Clackamas rivers. Oregon City is also home to Willamette Falls, the largest waterfall by volume in the Pacific Northwest.

Position Highlights

• You will be responsible for processing criminal set aside cases and document preparation and processing probate cases focusing on states, trusts, and protective proceedings.
• For criminal set‑aside duties, you will perform redaction of sensitive or confidential information to ensure compliance with security and privacy requirements.
• Distribute orders and related documents to appropriate departments, stakeholders, and parties.
• Prepare archived case files for imaging into the court’s case management system.
• Review each case file for accuracy.
• Assist in‑person and by phone with attorneys, litigants, other agencies, and the public regarding questions pertaining to set‑aside case management and processing.
• For probate duties, you will review case initiation documents filed by self‑represented parties.
• Accept/reject file and serve documents in accordance with OJD’s Standards for electronic filings.
• Assist in‑person and by phone with attorneys, self‑represented litigants, community partners, and others with general or case‑specific inquiries.
• Review parties contact information in the court’s case management system, and update as needed.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Minimum Qualifications

The qualified candidate must have a high school diploma or equivalent AND At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

None.

Requested Skills and Attributes

• Experience providing tactful and professional customer service to a variety of individuals or clients who are facing challenging life circumstances in a busy professional setting.
• Experience using computers to access and input information and to complete a variety of tasks.
• Skill explaining processes, procedures, or policies.
• Skill reviewing documents for accuracy, content, and required legal components.
• Experience identifying and safeguarding confidential information.
• Working Conditions: This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is FLSA Non-Exempt and is eligible for overtime compensation for hours worked in excess of 40 per work week. Occasional after-hours or overtime work may be required. Frequent phone and in‑person contact with people from diverse backgrounds, facing challenging life circumstances, and/or highly stressful situation. Regular use of the following equipment: telephone, OJD‑assigned computer with multiple monitors, copy machine, and scanner. Long periods of sitting or standing while working at a computer. Ability to lift 40 pounds.

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case‑by‑case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies

This job announcement may be used to fill future vacancies in this class of work.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference

Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. For more information on pay equity, click here.

Employee Benefits

Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed. Workday related information and resources are available here. For questions about a specific OJD job posting, call 503-986-5930 or email [e-mail]. The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”