Court Executive Assistant to Magistrate | Full Benefits

Frederick County Government; Frederick (MD); On-site; USD 48,000 - 64,000; Full time

Job summary

Frederick County Government seeks an Executive Assistant to provide high-level administrative support to the Circuit Court Magistrate in Frederick County, MD. The role reports to the Magistrate and Chambers Manager, handling confidential materials, calendars, and documentation in a fast-paced court environment.

The ideal candidate will have strong Microsoft 365 skills, excellent written and verbal communication, and the ability to coordinate with judges, staff, and the public.

Qualifications

• High level administrative and clerical support to the Circuit Court Magistrate.
• Strong knowledge of Microsoft 365 and document preparation.
• Ability to manage calendars, correspondence, and filing systems.
• Excellent verbal and written communication, with discretion for sensitive information.

Responsibilities

• Act as intermediary with the public, administrators, judges, and staff.
• Prepare documents, memos, reports, and presentation materials for approval and signature.
• Maintain manuals, files, and filing systems, both manual and computerized.
• Manage calendars, schedule appointments, and coordinate meetings, including Zoom links.
• Attend meetings, take minutes, and assist with inventories and office moves as needed.
• Perform data entry, reception duties, mail processing, and basic budgeting support.

Skills

Administrative support

Microsoft 365

Verbal communication

Written communication

Education

College degree in Business Administration

Tools

INFOR financial system

Odyssey case management

Job description

Frederick County Government seeks an Executive Assistant to provide high-level administrative support to the Circuit Court Magistrate in Frederick County, MD. The role reports to the Magistrate and Chambers Manager, handling confidential materials, calendars, and documentation in a fast-paced court environment.

The ideal candidate will have strong Microsoft 365 skills, excellent written and verbal communication, and the ability to coordinate with judges, staff, and the public.