Court Clerk Specialist: Public Records & Docket Management

City of Fairborn, Ohio; Fairborn (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Fairborn Municipal Court is seeking a customer-focused Clerk/Deputy Clerk to support public, attorney, and law enforcement interactions. The role emphasizes data entry, record keeping, and confidentiality in handling court documents.

You will manage filing fees, fines, and court costs, enter docket information into the case management system, and prepare notices and service processes. Strong math and keyboarding skills are essential, with a commitment to accuracy and timely

Qualifications

• Associates Degree or a combination of education, experience and training.
• Able to use basic mathematics to collect money and record money transactions.
• Skilled in providing optimal customer service.
• Keyboarding skills to quickly and accurately enter, access, update, and manipulate data.
• Ability to become proficient in job tasks within a twelve (12) month period.
• Able to handle heavy workloads, meet deadlines, and handle stressful and sensitive situations.

Responsibilities

• Provide exceptional customer service in person, through email, or over the telephone; maintain professionalism and confidentiality; determine and collect any costs or fees required; receipts collected monies; and respond to customer inquiries.
• Receive monies for filing fees, fines, and court costs; maintain related records; disperse proper amounts to duly recognized party(s); prepares deposit records and reports.
• Enter docket information into the court’s case management system; issue appropriate notices; completes filing and other office duties.
• Prepare and coordinate service processing for summonses and subpoenas; arrange for service based on standard procedures.
• Respond to inquiries regarding court procedures and policies in person, by telephone, or written correspondence.
• Files, indexes, and cross indexes, assigns case numbers, maintains dockets, warrants, and maintains certified/registered mail receipts and other required documents.

Skills

Customer service

Data entry

Confidentiality

Time management

Multitasking

Office equipment

Education

Associates Degree

Tools

Case management system

Job description

The City of Fairborn Municipal Court is seeking a customer-focused Clerk/Deputy Clerk to support public, attorney, and law enforcement interactions. The role emphasizes data entry, record keeping, and confidentiality in handling court documents.

You will manage filing fees, fines, and court costs, enter docket information into the case management system, and prepare notices and service processes. Strong math and keyboarding skills are essential, with a commitment to accuracy and timely