Court Clerk: Docketing & Payments Specialist

Lancaster County; Lancaster (Lancaster County); On-site; USD 32,000 - 39,000; Full time

Job summary

Lancaster County Government is seeking a full-time clerical professional to operate within a Magisterial District Court office, performing procedural tasks and clerical duties per the Administrative Office of Pennsylvania Courts manual. This role emphasizes accurate data entry, record-keeping, and adherence to established processes.

Key duties include docketing civil complaints, scheduling hearings, handling court costs and refunds, issuing subpoenas and warrants, preparing transcripts and

Qualifications

• Education equivalent to high school graduate, including course work in standard business practices.
• One year of clerical and/or typing experience in an administrative, governmental, judicial or law enforcement setting.
• Any equivalent combination of education, experience and training that provides the required knowledge skills and ability to perform this job

Responsibilities

• Receive and docket civil complaints, schedule civil hearings in coordination with the Judge’s schedule.
• Receive and record monies for court costs. Account for such funds and process refunds when applicable upon case completion.
• Receive motor vehicle citations; identify pending citations; prepare warrants for open violations.
• Answer questions from public, lawyers, representatives from other offices in the Court, the County, the State and related organizations, and the public about general functions and operations of the office; Explain civil complaint process; provide information to attorneys and Court officials on particular cases.
• Receive criminal complaints; prepare completed docket transcript form in all criminal cases; prepare summonses and/or warrants; schedule preliminary hearings; prepare subpoenas; prepare bail bonds; receive, write receipts for and record bail money.
• Receive fees, court costs, fines, and record monies received; post to accounts; prepare and deliver bank deposits on daily basis;prepare weekly checks to County and State; prepare and submit monthly reports to the State and other jurisdictions on monies assessed and received. Issue checks to constables and restitution checks to victims.
• Prepare payroll, office supply orders, petty cash reimbursement forms and other forms required by the Court Administration Office.

Education

High school graduate or equivalent

Job description

Lancaster County Government is seeking a full-time clerical professional to operate within a Magisterial District Court office, performing procedural tasks and clerical duties per the Administrative Office of Pennsylvania Courts manual. This role emphasizes accurate data entry, record-keeping, and adherence to established processes.

Key duties include docketing civil complaints, scheduling hearings, handling court costs and refunds, issuing subpoenas and warrants, preparing transcripts and