Court Bailiff & Administrative Support Specialist

Sjcindiana; South Bend (IN); On-site; USD 37,000 - 49,000; Full time

Benefits offered by this job

Medical Insurance

PTO

Life Insurance

STD/LTD Insurance

FSA

Gym Discount

PERF Retirement

Job summary

Sjcindiana in South Bend, IN is seeking a Court Bailiff/Administrative Assistant to support Magistrates and manage court documents, calendars, and case flow. This full-time role focuses on administrative duties, not security, and requires precise organization.

You will prepare files, update dockets, enter entries into Odyssey, liaise with Clerk’s, Probation, and jail offices, and help run morning and trial calendars with diligence and professionalism.

Qualifications

• Must have a high school diploma or GED.
• Must be at least 18 years of age.
• Strong organizational and administrative skills.
• Proficiency with electronic case management systems (e.g., Odyssey).
• Excellent written and verbal communication skills.
• Ability to multitask and adapt to different Magistrates’ courtroom styles.
• Professional demeanor and attention to detail.

Responsibilities

• Prepare and maintain electronic and paper court files; provide Judges with necessary case files and docket sheets.
• Update and file dockets at the end of each day.
• Prepare court paperwork, including Hearing Journal Entries and proposed No Contact Orders, ensuring all documents are organized and ready for court.
• Adapt to the courtroom workflow and preferences of each Magistrate.
• Oversee the evidentiary process: collect, mark, and enter exhibits into Odyssey.
• Distribute Hearing Journal Entries to the appropriate parties after defendants sign in (T&M cases).
• Assist in managing courtroom proceedings, providing guidance to attendees as needed.
• Enter all Hearing Journal Entries and court orders into Odyssey.
• Maintain clear communication with the Clerk’s Office, Probation Office, Community Corrections, and the jail.

Skills

Organizational skills

Administrative skills

Multitasking

Odyssey

Written communication

Verbal communication

Professional demeanor

Education

High School Diploma or GED

Tools

Odyssey

Job description

Sjcindiana in South Bend, IN is seeking a Court Bailiff/Administrative Assistant to support Magistrates and manage court documents, calendars, and case flow. This full-time role focuses on administrative duties, not security, and requires precise organization.

You will prepare files, update dockets, enter entries into Odyssey, liaise with Clerk’s, Probation, and jail offices, and help run morning and trial calendars with diligence and professionalism.