Court Bailiff & Admin Assistant - Traffic & Small Claims

Sjcindiana; South Bend (IN); On-site; USD 37,000 - 49,000; Full time

Benefits offered by this job

Medical/Dental/Vision plans

Paid time off (PTO)

Life Insurance

STD/LTD

FSA for healthcare/dependent care

Gym membership discounts

PERF retirement

Job summary

St. Joseph County is seeking a Court Bailiff – Administrative Assistant to provide essential administrative support to the Magistrates. The role focuses on preparing court documents, maintaining calendars, and coordinating with multiple court offices to ensure smooth proceedings.

The position emphasizes routine courtroom operations without security duties, offering full-time hours from Monday to Friday and a comprehensive benefits package as described in the posting.

Qualifications

• High school diploma or GED is required.
• Must be at least 18 years old.
• Proficiency with electronic case management systems (e.g., Odyssey).
• Excellent written and verbal communication skills.

Responsibilities

• Prepare and maintain electronic and paper court files; provide Judges with necessary case files and docket sheets.
• Update and file dockets at the end of each day.
• Prepare court paperwork, including Hearing Journal Entries and proposed No Contact Orders.
• Adapt to the courtroom workflow and preferences of each Magistrate.
• Oversee the evidentiary process: collect, mark, and enter exhibits into Odyssey.
• Distribute Hearing Journal Entries to the appropriate parties after defendants sign in.
• Assist in managing courtroom proceedings, providing guidance to attendees as needed.
• Enter all Hearing Journal Entries and court orders into Odyssey.
• Maintain clear communication with the Clerk’s Office, Probation Office, Community Corrections, and the jail.
• Call cases into the Small Claims courtroom.
• Assist Magistrates with other administrative requests.
• Collaborate with fellow bailiffs and executive administrative staff after completing tasks.
• Maintain the Court’s morning calendar, trial calendar, and court recordings.
• Prepare the courtroom for daily activities; secure courtroom between hearings and at the end of the day.
• Review proposed minute entries and orders submitted to the Court.
• Serve as a liaison to the Clerk’s Office, providing information and assistance as requested.
• Support bench and jury trials by monitoring proceedings, handling exhibits, and assisting with operational needs.

Skills

Communication skills

Organizational skills

Multitasking

Office administration

Education

High school diploma or GED

Tools

Odyssey

Job description

St. Joseph County is seeking a Court Bailiff – Administrative Assistant to provide essential administrative support to the Magistrates. The role focuses on preparing court documents, maintaining calendars, and coordinating with multiple court offices to ensure smooth proceedings.

The position emphasizes routine courtroom operations without security duties, offering full-time hours from Monday to Friday and a comprehensive benefits package as described in the posting.