Court Operations Specialist

Allen County War Memorial Coliseum; Fort Wayne (IN); On-site; USD 2,631,000 - 3,747,000; Full time

Job summary

Circuit Court in Fort Wayne, IN, seeks a Judicial Assistant to provide administrative services to judicial officers. The role involves handling filings, scheduling, and processing judgments within Odyssey/Quest and Outlook, while assisting pro se litigants and the general public.

This is an employee-at-will position under the Court Administrator. Required are a high school diploma or GED with 3 years data entry/customer service, strong communication, and proficiency with Microsoft Office and

Qualifications

• High School Diploma or GED; 3 years data entry/customer service experience
• Associate's Degree in Paralegal Studies or related field preferred
• Strong written and verbal communication skills
• Ability to communicate professionally and tactfully
• Strong customer service skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and court case management software
• Ability to work independently in a fast-paced environment
• Ability to transcribe from dictation per Indiana Court parameters
• Typing speed of at least 40 WPM

Responsibilities

• Answer the Circuit Court phone line and direct calls
• Accept filings in the Odyssey File and Serve System
• Enter, review, and approve/deny judgments and orders in court systems
• Move tasks in Odyssey and Quest to the appropriate judge or staff
• Schedule and manage court calendars in Odyssey, Quest, and Outlook
• Coordinate hearing dates with attorneys and litigants
• Check parties into hearings and provide directions
• Assist pro se litigants with filings and court processes
• Prepare and type correspondence, judgments, orders, memos, and reports
• Support the Judge, Magistrates, and court staff as needed
• Perform other duties, including overtime as required

Skills

Written communication

Verbal communication

Customer service

Data entry

Professional demeanor

Education

Associate's Degree in Paralegal Studies or related legal field

High School Diploma or GED

Tools

Microsoft Office

Court management software (Odyssey, Quest)

Job description

Circuit Court in Fort Wayne, IN, seeks a Judicial Assistant to provide administrative services to judicial officers. The role involves handling filings, scheduling, and processing judgments within Odyssey/Quest and Outlook, while assisting pro se litigants and the general public.

This is an employee-at-will position under the Court Administrator. Required are a high school diploma or GED with 3 years data entry/customer service, strong communication, and proficiency with Microsoft Office and