Court Administrative Assistant 3: Projects and Scheduling

New Mexico Courts; Albuquerque (NM); On-site; USD 46,000 - 58,000; Full time

Job summary

The Second Judicial District Court in Albuquerque, NM is seeking a full-time Administrative Assistant 3 to support the Court Reporters and Monitors Division. The role involves organizing administrative activities, providing customer service, coordinating projects and performing clerical duties.

Key duties include coordinating calendars, preparing procurement requests, drafting and distributing materials, data entry, preparing reports, liaising with staff and the public, scheduling meetings and

Responsibilities

• Planning, organizing, and coordinating day-to-day and long-term project activities.
• Prepare procurement requests and bids/quotes.
• Prepares and distributes materials, documents, copies, agendas and minutes.
• Performs data entry, electronically files documents, makes copies and mails or disseminates records.
• Drafts, proofs, edits, disseminates and manages documents, correspondence, and records.
• Maintains rosters for committees or groups.
• Liaises with court staff, state agencies and the public, providing assistance as requested.
• Dockets or calendars hearings, deadlines and appointments.
• Coordinates and schedules meetings, facilities, training, testing, vehicles, travel, staff, videoconferencing and teleconferences.
• Answers telephones, provides customer service and greets visitors.
• Demonstrates conflict resolution and de-escalation while providing customer service.
• Manages and tracks information and data using electronic databases.
• Compiles and prepares statistical reports, certificates, fliers, brochures, and business cards.
• May develop presentations.
• Manages routing of files, information, mail and records to destinations.
• Monitors, tracks, refers and orients program participants.
• Prepares, maintains and purges customer files, including confidential information.
• Coordinates employee identification, security access, and validates parking.
• Liaises between committees, the public or other judicial entities.
• Liaises to attorneys for assigned cases.
• May develop and maintain filing systems.
• Provides assistance with budget or legislative projects.
• Tracks and prepares travel or other reimbursement requests.
• Coordinates services with outside agencies.

Job description

The Second Judicial District Court in Albuquerque, NM is seeking a full-time Administrative Assistant 3 to support the Court Reporters and Monitors Division. The role involves organizing administrative activities, providing customer service, coordinating projects and performing clerical duties.

Key duties include coordinating calendars, preparing procurement requests, drafting and distributing materials, data entry, preparing reports, liaising with staff and the public, scheduling meetings and