Court Administration Assistant

Judicial Branch of Arizona in Maricopa County; Mesa (AZ); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Paid time off

Sick leave

10 paid holidays

Health insurance

Retirement plans

Loan forgiveness via PSLF Program

Job summary

The Judicial Branch of Arizona in Maricopa County seeks a Court Administration Assistant to support the Court Operations Unit in a fast-paced, high-volume setting. You’ll handle inquiries, manage confidential records, and provide essential front-line service to internal and external customers inside a busy courthouse.

Required are a high school diploma or GED and at least two years of general clerical experience, with proficiency in Microsoft Office and strong written/spoken communication.

Qualifications

• High school diploma or GED is required.
• Two years of general clerical or administrative experience.
• Post-secondary education may substitute for experience.

Responsibilities

• Provide customer support in person at a high-level information desk, by email, and by phone.
• Process petitions and manage confidential Juvenile case-related tasks.
• Assist with training staff and performing general clerical duties.

Skills

Customer service

Microsoft Office

Communication

Education

High school diploma or GED

Job description

Posting Date

11/02/26

Application Deadline

11/06/26

Pay Range

Min - 1st Quartile - Mid - Max
$20.25 - $23.31 - $26.38 - $32.50

The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $21.77 to $23.31.

This position is Non-Exempt under the FLSA.

What We Offer

We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. Click here to learn more!

Job Type

Classified – Judicial CPR

Department

D800 Superior Court

About the Position

The Court Administration Assistant provides administrative support to the Court Operations Unit in a high-volume work environment that requires the ability to multi-task, use strong organizational and communication skills to provide exemplary service, both internally and externally, ensuring that the needs of the Court are met effectively.

About The Superior Court:

The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision ofexcellence and the principles inherent in the Rule of Law…every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

_ _

_ Education: _

• High school diploma or GED

_ Experience: _

• Two (2) years of general clerical or administrative experience

OR

Combined Education and Experience Qualifications:

• Post-secondary education may substitute for the experience requirement on a year-for-year basis.

_ _

_ Knowledge, Skills, and Abilities: _

Knowledge of:

• Principles and processes for providing customer service including customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction.

Skill in:

• The use of Microsoft Office applications.
• Written and verbal communication with others to convey information effectively.
• Providing exemplary customer service.
• The preparation of statistical reports.

Ability to:

• Learn policies, procedures, and guidelines established by the Court.
• Can multitask and quickly adapt to changing circumstances, stay flexible as priorities shift.
• Respond courteously to concerns of the public, attorneys, and employees.
• Use effective time management skills to handle multiple tasks at one time.
• Efficiently plan, organize, and maintain workflow.
• Excel in a high volume and time-sensitive work environment.
• Establish and maintain effective working relationships with others.
• Understand and accurately brief oral and written instructions.
• Make sound decisions in accordance with regulations, policies, and procedures.
• Work as a member of a team with minimal supervision.
• Handle confidential information with professionalism, tact, and discretion.

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Maintain compliance with department and agency standards regarding the confidentiality of records.
• Work closely with Commissioner Division Staff and Judicial Officers.
• Process petitions for complex and highly confidential Juvenile case types.
• Provide customer support to internal and external customers in person at a high-level information desk, or by email, and over the phone.
• Ability to travel between Durango and Mesa courthouse.
• Process fingerprint submittals.
• Assist with National Adoption Day.
• Create and distribute the Juvenile Detained Calendar.
• Review and complete case reassignment requests.
• Process Petitions from Petition Filed List, from County Attorney.
• Assist in training new and existing staff in department policies and procedures.
• Perform general clerical duties including but not limited to photocopying, scanning, mailing, and data entry.
• Distribute mail and copies to division mailboxes.
• Assist with projects assigned by lead and/or supervisor.

_ Working Conditions: _

While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Additional Information

Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.

Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.

All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.

The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system’s requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/

Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.

The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.