1000000628.CLERK IV.DISTRICT ATTORNEYS OFFICE

Dallas County; Dallas, Northern (TX, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Dallas County’s District Attorneys Office seeks a Clerk IV to support judges, managers, and staff across departments. The role includes leading teams, developing procedures, and preparing reports while ensuring accuracy and compliance with county, state, and federal rules.

The incumbent will handle routine correspondence, data input, and liaison duties with the public, coordinating with multiple departments. Strong typing and data skills are essential for success in this busy office environment.

Qualifications

• Graduation from an accredited high school/GED.
• Four (4) years job related experience or 60 hours of college or a combination of the two.
• Experience in a customer service environment is a plus.

Responsibilities

• Acts as a subject matter expert and team leader to provide guidance and training to staff and others, including developing policies and procedures and preparing training materials.
• Prepares routine correspondence, completes forms, and serves as a liaison to other departments and the public.
• Researches, compiles and analyzes data to respond to inquiries and resolve discrepancies.
• Collects, inputs and reconciles data, funds or inventories and prepares reports.
• Verifies accuracy of information, policies, and accounts to ensure compliance with statutes.
• Uses county computer systems for data input, retrieval, purchasing, inventory, reporting and scheduling; may provide routine IT support.
• Assists in employee-related issues such as interviewing, timekeeping, payroll coordination, and training.
• Performs other duties as assigned.

Skills

Typing 35 wpm

Data entry

Customer service

Education

High school diploma or GED

4 years related experience or 60 college hours

Tools

MS Excel

MS Word

Job description

1000000628.CLERK IV.DISTRICT ATTORNEYS OFFICE

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Job Description

Performs a variety of complex support tasks for judges, managers, or supervisors, etc. which may include: preparation, processing and reconciling a variety of documents and/or records; researching and resolving problems/issues; may balance and monitor accounts; and interact effectively with the public. May act as group/team lead under a manager or supervisor. Relies on experience and judgment to plan and accomplish assigned tasks, under minimum supervision.

Responsibilities

• 1. Acts as a subject matter expert and team leader to provide guidance and training to staff and others to include: Developing policies and procedures, Coordinating/monitoring tasks, Updating and training on policies and procedures, and Preparing training materials and aids.
• 2. Prepares routine correspondence, completes forms and other documents, and serves as a liaison to other departments and the public.
• 3. Researches, compiles and analyzes data to respond to inquiries, problems, issues, exceptions and to resolve discrepancies.
• 4. Collects, inputs and reconciles data, funds or inventories and prepares reports.
• 5. Utilizes expertise to verify accuracy of information, policies and procedures and accounts to ensure follow through and compliance with applicable County, State and Federal statutes.
• 6. Utilizes department-specific and county-wide specialized and general computer systems for data input, retrieval, purchasing, inventory, etc. May provide routine computer support to the section, including: Accessing data, Ordering supplies, Maintaining inventory, Generating and maintaining reports and schedules, Training clerical staff on computer applications, Resolving routine problems and coordinating with I.T. services, and Stays abreast of changes in laws, policies and procedures that impact the section or area and reviews section material to ensure changes are reflected.
• 7. May assist in employee related issues such as: Participating in the interviewing process, Maintaining time and attendance data and reconciling payroll related issues, Coordinating leave activities, and Ensuring employees receive appropriate training.
• 8. Performs other duties as assigned.

Qualifications

Education, Experience and Training: Graduation from an accredited high school/GED program. Four (4) years job related experience or 60 hours of college or a combination of the two. Experience in a customer service environment a plus.

Special Requirements/Knowledge, Skills & Abilities: Ability to type 35 wpm or 70 kspm, with knowledge of computer applications and standard word processing software. Candidates for all clerical, administrative and/or secretarial positions will be required to take and pass at least one skill(s) test(s) which will be determined by the Elected Official or Department Head based on the position and the operational needs of the department. Testing may include one or more of the following: 10-key, Coding, Data entry, Filing, Grammar, Math, MS Excel, MS Word, Proof Reading, Spelling, Sorting, Timed Typing (3 minute). Ability to understand and follow written and verbal instructions, organize and process work and establish and maintain effective working relationships with other County employees and the general public.

Juvenile Department: “Position requires working with juveniles who may have committed dangerous/aggressive acts; should possess a high tolerance for working in an emotionally demanding/stressful work environment.”

Physical/Environmental Requirements: May require prolonged sitting, standing, walking and ability to lift and carry up to 25 lbs. unassisted.

Job Info

• Job Identification 25001972
• Job Schedule Full time
• Job Shift Day