Civil Clerk I

Hernando Constitutionals; Brooksville (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Hernando Constitutionals is seeking a detail-oriented clerk to handle specialized clerical work in civil program records. You will interact with the public and agencies, maintain accurate records, and ensure compliance with laws and procedures.

Responsibilities include docketing, intake of new cases, and processing subpoenas and court documents, with emphasis on accuracy and professional conduct in a county office setting.

Qualifications

• High school diploma or equivalent required.
• Experience in related field preferred.
• Typing speed of 45 wpm.

Responsibilities

• Conduct research to provide accurate information and ensure compliance with laws.
• Input data into civil software system and meet performance metrics.
• Intake new Civil Court cases via ePortal and in person, time-stamp, scan, and docket them.
• Process and distribute court documents to appropriate parties and agencies.
• Assist customers courteously and promptly.
• Open, sort and scan mail; generate necessary dockets for court.

Skills

Public interaction

Oral & written communication

Microsoft Office proficiency

Typing 45 wpm

General computer usage

Education

High school diploma or equivalent

Tools

Microsoft Office

Windows applications

Scanner

Copier

Fax

Job description

Specialized clerical work processing paperwork and documentation, updating and maintaining civil program records, working with the public and outside agencies concerning civil case issues, providing accurate information and ensuring compliance with laws, regulations and procedures.

1. Conduct necessary research to provide accurate information regarding case files or explanations to assure compliance with laws and regulations.
2. Input accurate data into the civil software system and meet performance measurements.
3. Intake new cases filed in Civil Courts through the ePortal, as well as over the counter, which includes time-stamping and scanning of documents and docketing to case.
4. Process, copy and distribute applicable court documentation to appropriate parties and agencies.
5. Assist customers courteously and promptly.
6. Open, sort and scan mail.
7. Generate any necessary dockets for court, if applicable.
8. Attend and clerk court hearings, as needed, representing the Clerk’s Office in a professional manner. Record attendance and findings of the Court; administer the oath to witnesses, jurors and parties; and read the verdict in jury trials. Process and log evidence, ensuring evidence is secured.
9. Prepare, issue and execute subpoenas and summonses as needed.
10. Conduct foreclosure sales and prepare certificate of sale, disbursement and title.
11. Prepare and review necessary internal and outside agency reports.
12. Ensure that monies received are secured at all times. Receive and validate monies paid to the Civil Division, balance cash and checks to cash register total and complete summary report daily, and prepare daily checkout sheets for the Financial Services Department.
13. Regular attendance and punctuality.

OTHER JOB DUTIES:

Perform other duties as assigned.

Education:

High school diploma or equivalent.

Experience:

Experience in related field preferred.

Licenses/Certificates:

N/A

EQUIPMENT USED:

Computer, calculator, copier, facsimile, scanner, telephone, audio/video equipment.

• Skill in interacting with the public, co-workers and intra-county office personnel in a professional manner
• Ability to communicate effectively both orally and in writing
• Knowledge of general office policies and procedures
• Proficient in use of Microsoft Office software, email, and Windows applications
• Typing speed of 45 wpm
• Skill in using personal computer

ESSENTIAL PHYSICAL SKILLS:

Acceptable eyesight (with or without correction); acceptable hearing (with or without correction); ability to access, input and retrieve information from a personal computer; ability to sit for long periods of time; ability to access file cabinets for filing and retrieval of data; ability to communicate orally in order to answer the telephone; ability to sit at a desk and view a display screen for extended periods of time. Climbing, walking, standing, kneeling, bending, stooping, and lifting up to 50 lbs.

WORKING CONDITIONS:

Office environment. Work closely with others. Must have reliable transportation which employee may be required to use if a County vehicle is not available. Flexible hours and travel as required.

Reasonable accommodation will be made for otherwise qualified individuals with a disability.