County Judicial Assistant (13th Judicial Circuit)

Children's Board; Tampa (FL); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Sick leave

Life insurance

Disability insurance

Tuition-free courses

FRS eligibility

Job summary

Children's Board is seeking a County Judicial Assistant to provide essential administrative support to a County Court Judge in a dynamic county office.

You will manage the judge's calendar, coordinate with attorneys and parties, and prepare orders and documents with strict confidentiality. A strong background in clerical duties and basic legal research is preferred, with opportunities for professional development.

Qualifications

• Three years of related work experience.
• High school diploma or GED with two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.
• Substitution: Additional relevant education may substitute for the recommended experience on a year-for-year basis.

Responsibilities

• Prepare and maintain the judge’s court and professional calendar; schedule motions, hearings, conferences, and trials as requested by the judge.
• Interact with attorneys, defendants, and family members to resolve scheduling conflicts or other case-related issues.
• Prepare and distribute orders; assist in preparing a calendar several months in advance.
• Review case files for accuracy, format compliance, and completeness; manage trial dockets and continuances.
• Screen calls and visitors; provide information and direct to proper personnel or take messages.
• Conduct limited case law research using electronic databases.
• Prepare correspondence, memoranda, orders, and other documents with confidentiality; arrange travel and reimbursements.
• Interact with judges, clerks, litigants, attorneys, and the public to exchange information and facilitate tasks.
• Perform routine clerical tasks such as mail processing, data entry, ordering supplies, and filing.
• Attend staff meetings and professional workshops to improve skills.

Job description

Position Title: County Judicial Assistant

Annual Salary: $45,949.20

Department: County Criminal

SUMMARY

The essential function of the position is to provide responsible administrative support to the assigned County Court Judge.

MINIMUM QUALIFICATIONS

• EXPERIENCE: Three years of related work experience.
• EDUCATION:High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.
• SUBSTITUTION:Additional relevant education may substitute for the recommended experience on a year-for-year basis.

ESSENTIAL DUTIES

• Prepare and maintain the judge’s court and professional calendar; schedules motions, hearings, conferences, and trials at the request of the judge.
• Interact with attorneys, defendants, and their family members to resolve problems such as scheduling conflicts or other case-related issues.
• Prepare and distributes orders as directed by the judge; assists judge in preparing a calendar several months in advance.
• Review case files for accuracy, format compliance, and completeness prior to submitting files to the judge; ensures presence of all required files; and maintains trial dockets, continuances, and trial orders.
• Screen telephone calls and visitors to the judge’s office; provides information; resolves issues; directs caller/visitor to proper personnel; or takes messages.
• Perform research on defendants utilizing various databases; may conduct limited case law research using an electronic database.
• Review and prepares correspondence, memoranda, orders, reports, e-mails, and other documents observing strict confidentiality; organizes papers for filing; makes travel arrangements for conferences and meetings; and prepares compensation and travel reimbursement vouchers.
• Interact with judges, clerks of court, litigants, attorneys, law enforcement personnel, bailiffs, social services, witnesses, and the general public to exchange information or to facilitate task completion.
• Perform routine clerical tasks such as processing incoming mail, performing data entry, ordering office supplies, maintaining files/records, faxing, scanning, or photocopying.
• Attend staff and other professional meetings to exchange information.
• Attend technical or professional workshops or seminars to improve professional skills.

KNOWLEDGE, SKILLS & ABILITIES

• Working knowledge of Trial Court rules and procedures.
• Ability to work with minimal supervision and recognize and establish work priorities.
• Ability to handle sensitive matters with integrity and confidentiality.
• Possess strong writing and computer skills.
• Ability to communicate clearly and effectively.
• Ability to handle individuals who are under stress with courtesy, tact and patience.
• Ability to organize and coordinate schedules of various individuals and/or groups on the court calendar.
• Perform administrative and problem-solving functions following guidelines and rules; requires continuous, close attention for accurate results or shifting priorities and workplace pressures.
• Ability to operate standard office equipment including personal computers and data entry applications for case management.
• Ability to become proficient in Westlaw.
• Work requires a high standard of conduct.
• Incumbent must be professional in all regards.

BENEFITS PACKAGE

Paid vacation, sick leave and holidays, comprehensive health insurance and life insurance with accidental death and dismemberment benefits, supplemental dental, vision, life, disability and hospitalization insurance, promotional opportunities, tuition‑free college courses, Florida Retirement System (FRS) eligibility, 457 Tax Deferred Retirement Plan.

NOTICE

Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Requests for ADA accommodation to participate in the application/selection process, should be directed to [phone].