Circuit Judicial Assistant

18th Judicial Circuit State Court System of Florida; Titusville (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid leave and holidays

Health benefits

Supplemental insurance

Life insurance

Deferred compensation

Job summary

18th Judicial Circuit State Court System of Florida is seeking a capable administrative professional to support a Circuit Probate & Guardianship Judge in Titusville. The role involves calendar management, correspondence preparation, case monitoring, and filing system maintenance, with emphasis on superior customer service.

The ideal candidate will have a high school diploma, 2 years of college education, and 4 years of related experience, with strong court system knowledge and professional

Qualifications

• Graduation from high school or equivalent.
• Two years of college or vocational education in paralegal, secretarial skills, or related field.
• Four years of related experience is essential; substitute with additional relevant experience.

Responsibilities

• Manage the judge’s calendar and prepare correspondence.
• Monitor status of cases and coordinate with case managers.
• Maintain an efficient filing system and provide administrative support.
• Excellent organizational and customer service skills.

Skills

Organization

Communication

Interpersonal skills

Attention to detail

Education

High school diploma

2 years college or vocational training

4 years related experience

Job description

Job Description

Application Deadline - September 18, 2026

General Statement of Job

Responsible position serving at the pleasure of the presiding Circuit Probate & Guardianship Judge (Honorable Tesha Ballou) handling day-to-day operations of this judicial office, exercising a high degree of initiative and independent judgment. The position serves as first point of contact for the Judge, and has continuous interaction with assigned court staff, attorneys, general public, and other court-related agencies. Core responsibilities include but are not limited to 1) manage the judge’s calendar; 2) prepare correspondence; 3) monitor status of cases assigned to the judge; 3) work with assigned case managers (if applicable) to monitor time standards compliance issues associated with assigned cases; 4) maintain an efficient filing system; and 5) provide overall administrative support for judge/office. Successful candidate should possess excellent organizational, office management, communication, and interpersonal skills with emphasis on outstanding customer service.

Education/Experience Guidelines

Graduation from a standard high school or an equivalency diploma issued by an authorized agency, and two (2) years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field. Four (4) years of related experience is essential. Additional, relevant experience may substitute for the recommended education, on a year-for-year basis, such as a legal secretary or paralegal assistant. Working knowledge of the court system, courtroom procedures, legal documents and terminology is highly desirable.

Desirable Qualifications

• Working knowledge of Probate and Guardianship.
• Experience with the Clerk’s Public Records System (BECA and ICMS).
• Must have excellent attention to detail, and exercise high degree of judgment and diplomacy, while maintaining integrity and confidentiality.
• Ability to communicate clearly, concisely, and effectively, both orally and in writing.

Benefit Details

• Paid Leave & Holidays
• State of Florida Health Benefits
• Supplemental Insurance (Dental, Vision, Disability, Optional Life, Cancer, etc.)
• No Cost Basic Life Insurance
• Deferred Compensation

(457b Pre-Tax & 457b Roth)

• Florida Retirement System (FRS) Benefits
• Tax-Favored Spending Accounts
• Employee Assistance Support
• State Employee Tuition Waiver

Equal Opportunity Employer

The Eighteenth Judicial Circuit is an equal opportunity employer that actively pursues and hires a diverse workforce. We do not discriminate on the basis of nor manifest by words or conduct, bias or prejudice based on race, color, religion, age (40 or older), sex (including gender identity, sexual orientation and pregnancy), national origin, language, marital status, socioeconomic status, or disability or genetic information, which does not preclude performance of essential job functions, and reasonable accommodation(s) is provided, as necessary and judicious.

If you are a person with a disability who needs an accommodation in order to participate in the application/selection process, you are entitled, at no cost to you, the provision of certain assistance. Please notify Court Administration at [phone] #3 prior to the application deadline. If you are hearing or voice impaired, please call through the Florida Relay Service (TDD) 1-800-955-8771.

Background Check

Background Check
- Employment is provisional pending the results of a successful background investigation and fingerprinting.

E-Verify

E-Verify
- Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. The Eighteenth Judicial Circuit participates in the U.S. Government’s Electronic Employment Verification Program (E-Verify) to assist in this required verification process for all state-funded positions. E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the Employment Eligibility Verification Form (I-9) upon hire within the first 3 days of employment.

Drug-Free Workplace

Drug-Free Workplace
- It is an objective of the Eighteenth Judicial Circuit to achieve a drug-free workplace. Any applicant for employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing court service for the Eighteenth Judicial Circuit, and the trust placed in our organization by the public.

At-Will Employment

At-Will Employment
- Pursuant to 110.205(2)(c) of the Florida Statutes, employment with the State Courts System is not covered under the Career Service System and all employees of the State Systems serve at the pleasure of the appointing authority and do not attain tenure rights, i.e., employees can be terminated with or without cause by the Court.