COUNTY CLERK ASSISTANT II - PT

Washingtoncountysheriffwi; West Bend (WI); On-site; USD 30,000 - 40,000; Part time

Job summary

The Washington County in West Bend, Wisconsin is looking for a part-time County Clerk Assistant responsible for providing clerical support functions within the County Clerk Department. This role includes duties such as reconciling cash transactions, preparing marriage license applications, and assisting visitors.

The ideal candidate will possess a high school diploma or GED, one year of office experience, and proficiency in Windows, Microsoft Word, and Excel. Working hours are from 11:00 am to 5:30 pm Monday to Thursday.

Qualifications

• Knowledge of general office practices and procedures.
• Ability to type documents accurately and process documents appropriately.
• Fulfilling physical and sensory demands of job.

Responsibilities

• Reconciles and deposits cash from previous day's transactions.
• Prepares marriage license applications and processes passport applications.
• Directs callers and assists walk-in visitors.

Skills

General office practices

Business English and spelling

Proficiency in Windows

Microsoft Word

Microsoft Excel

Ability to interact with co-workers

Education

High School Diploma or GED

One year of previous office experience

Job description

County Clerk Assistant – Part Time

Washington County, located in West Bend, Wisconsin has an excellent opportunity for a County Clerk Assistant within our County Clerk Department.

Hours will be 11:00 am – 5:30 pm Monday – Thursday

Our Mission

We create an environment for residents and businesses to enjoy our authentic quality of life through a well governed and administered county dedicated to safe and secure communities; economic growth and vitality; effective mobility and reliable infrastructure; and access to basic needs.

Our Vision

Washington County strives to cultivate its rich heritage, vibrant economy and attractive communities through the distinct values that define us.

Our Values

Respect, Optimism, Integrity, Innovation, Compassion, and Collaboration.

Washington County is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities

Position Summary

Under the routine supervision of the Chief Deputy County Clerk and County Clerk, responsible for providing clerical support functions for a program, or programs, within the Department.

Duties/Responsibilities

• Reconciles and deposits cash from previous day’s transactions.
• Updates and prepares in-house telephone book.
• Updates and prepares county directory.
• Takes minutes and prepares and distributes agenda and minutes for all Committees assigned by the Supervisor if needed.
• Prepares marriage license applications, processes passport applications, and takes passport photos.
• Directs callers and assists walk in visitors.
• Provides switchboard relief.
• Screens phone calls and refers callers, as appropriate.
• Handles estate claims and bankruptcy notices.
• Makes copies of documents and distributes as appropriate.
• Maintains files, and files documents appropriately.
• Schedules meetings on computer calendar.
• Mail Room backup.
• Performs other duties as assigned.
• Work Direction Received:
• Works under the routine supervision of the County Clerk and Chief Deputy County Clerk.

Supervision Exercised

None.

Decision Making

Decisions concerning work priorities and other daily activities are made independently.

Interaction

There is interaction with other County Departments, the public, and others outside of the organization.

Essential Knowledge and Abilities

Knowledge of general office practices and procedures, business English and spelling, departmental policies and procedures, specific departmental responsibilities. Ability to type documents accurately, process documents appropriately, and interact effectively with co workers. Able to fulfill physical demands of job, sensory demands (seeing and hearing) and cognitive demands (concentration, conceptualization, memorization).

Training and Experience

High School Diploma or GED and one year of previous office experience including computer experience with proficiency in Windows, and Microsoft Word and Excel.