Costing Specialist

Specialized Recruiting Group - Charlotte, NC; Charlotte (NC); On-site; USD 60,000 - 90,000; Full time

Job summary

The Specialized Recruiting Group is hiring a Costing Specialist for a construction firm client in Charlotte. This role focuses on maintaining BOM and cost data, ensuring accuracy, audit readiness, and support for estimating, procurement, and operations.

Responsibilities include data validation, cross‑functional coordination, and producing cost reports and dashboards to aid leadership decision‑making. Strong Excel and ERP experience are required.

Qualifications

• Associate or Bachelor’s degree in construction management, engineering, business or related field preferred.
• Minimum 3 years in construction costing, estimating or data coordination.
• Strong Excel skills including pivot tables, VLOOKUP and formulas.
• Experience with ERP, costing or estimating platforms (Sage, Viewpoint, NetSuite).
• Familiarity with Bluebeam or PDF markup tools.

Responsibilities

• Create, update, and maintain BOM and Piece Rate databases with accurate data.
• Ensure version control, consistency, and audit readiness for cost data.
• Implement quality control to validate data accuracy and resolve discrepancies.
• Coordinate with Estimating, Purchasing and Field Compliance teams to align data.
• Distribute updated materials lists, labor rate sheets, and other documents to stakeholders.
• Serve as the primary contact for cost data updates and inquiries.
• Support estimating teams by supplying detailed cost information for bids.
• Develop cost reports, dashboards, and summaries for leadership.
• Analyze labor cost trends to identify cost-saving opportunities.
• Provide job costing reports coordinating material and labor with internal reporting.
• Use Excel, BOLT, SAGE, PDF markup tools to input and report data.
• Recommend process improvements to increase efficiency.
• Document SOPs for database and costing workflows.

Skills

Excel skills

Pivot tables

VLOOKUP

Formulas

Education

Degree in Construction Management/Engineering/Business

Tools

Sage

Viewpoint

NetSuite

Bluebeam

Adobe PDF markup

Job description

The Specialized Recruiting Group is hiring a Costing Specialist to a construction firm client of ours in Charlotte.

Overview

The Estimator Costing Specialist - Plumbing plays a pivotal role in ensuring the data behind our projects is precise, reliable, and aligned with real-world operations.

This role maintains the integrity of the Bill of Materials (BOM) and Piece Pay databases—providing consistent, accurate cost data that empowers our estimating, procurement, and operational teams. By stewarding critical information, streamlining processes, and supporting cross-functional collaboration, this position enables more accurate forecasting, smoother workflows, and better business decisions across the business.

ESSENTIAL JOB FUNCTIONS

• Create, update, and maintain Bill of Materials (BOM) and Piece Rate databases with accurate and current information.
• Ensure version control, consistency, and audit readiness for all cost data.
• Implement quality control processes to validate data accuracy and resolve discrepancies.
• Coordinate with Estimating, Purchasing and Field Compliance teams to align cost data with field operations.
• Distribute updated materials lists, labor rate sheets, and other documents to stakeholders in a timely manner.
• Serve as the primary point of contact for cost data updates, clarifications, and related inquiries.
• Support estimating teams by supplying timely, detailed cost information for bids and project planning.
• Assist in developing cost reports, dashboards, and summaries used by company leadership.
• Analyze labor cost trends to identify potential cost-saving opportunities.
• Provide job costing reports to evaluate material and labor expenses in coordination with internal reporting.
• Use software tools such as Excel, BOLT, SAGE, and PDF markup tools to streamline data input and reporting.
• Recommend process improvements that enhance efficiency and reduce manual work.
• Document standard operating procedures for database and costing workflows.
• Organize and manage project-specific takeoffs, cut sheets, and related documentation.
• Communicate missing or updated documentation requirements to the Field Compliance team.
• Other related duties as assigned.

EDUCATION, EXPERIENCE AND TRAINING

• Associate or Bachelor’s degree in Construction Management, Engineering, Business, or a related field preferred.
• Minimum 3 years of experience in construction costing, estimating, or data coordination roles.
• Strong proficiency with Microsoft Excel (pivot tables, VLOOKUP, formulas).
• Experience with ERP, costing, or estimating platforms (Sage, Viewpoint, NetSuite).
• Familiarity with Bluebeam, Adobe, or similar PDF markup tools.
• Excellent organization, document management, and file control skills.

STANDARDS OF PERFORMANCE

• Demonstrate accuracy, organization, consistency, and high attention to detail.
• Maintain professionalism and confidentiality in all interactions.
• Exhibit strong written and verbal communication skills.
• Manage multiple tasks simultaneously and prioritize effectively in fast-paced environments.
• Build strong cross-departmental relationships rooted in trust, openness, and collaboration.
• Display strong follow-up skills and reliability in supporting internal stakeholders.
• Show initiative in identifying data gaps, inconsistencies, and opportunities for improvement.
• Maintain punctuality and compliance with all company policies, including attendance and time-off requests.
• Demonstrate adaptability and willingness to learn new software systems.

WORKING ENVIRONMENT AND CONDITIONS

• Work performed primarily in an office environment with extended screen time.
• Requires frequent sitting, standing, talking, and listening during normal daily tasks.
• Requires regular use of hands to handle or work with documents, tools, and digital equipment.
• May require occasional reaching, climbing, kneeling, or similar movements for project documentation or file access.
• Occasional lifting of objects or materials up to 15 pounds.
• May require occasional travel to job sites or operational meetings.
• Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the job.

TOOLS AND EQUIPMENT

• Standard office equipment including computers, tablets, printers, and copiers.
• Software including Microsoft Office Suite, BOLT, SAGE, PDF markup programs, and other estimating tools.