Estimator Costing Specialist - Plumbing

STANCIL PLUMBING INC.; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) Matching (100% up to 4%)

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance (Group & Voluntary)

Paid Time Off

Job summary

Stancil Services, a plumbing-focused construction services company, seeks an Estimator Costing Specialist to maintain BOM and cost data across projects. You will support estimating, procurement, and operations by providing accurate, timely cost information and robust reporting.

You will collaborate with Estimating, Purchasing, and Field Compliance teams, ensuring data integrity and audit readiness. Proficiency in Excel, ERP platforms, and PDF markup tools is essential.

Qualifications

• Degree or equivalent in a construction/engineering/business field.
• Minimum 3 years of costing, estimating, or data coordination experience.
• Strong Excel skills, including pivot tables and lookups; familiarity with ERP/estimating platforms.

Responsibilities

• Manage BOM and Piece Rate databases with version control and audit readiness.
• Coordinate cost data with Estimating, Purchasing and Field Compliance teams; distribute updates to stakeholders.
• Provide timely cost data for bids and project planning; develop cost reports and dashboards.
• Analyze labor and material costs to identify savings opportunities; support cross-functional process improvements.
• Document SOPs for costing workflows and maintain project documentation.
• Maintain strong cross-department relationships and communicate missing or updated documentation.

Skills

Microsoft Excel

Data coordination

Cost data management

Education

Associate or Bachelor’s degree in Construction Management, Engineering, Business, or related field

Tools

SAGE

Viewpoint

NetSuite

Bluebeam/Adobe PDF markup

Job description

GENERAL STATEMENT OF JOBAt Stancil Services, accurate information drives confident decisions. The Estimator Costing Specialist - Plumbing plays a pivotal role in ensuring the data behind our projects is precise, reliable, and aligned with real-world operations.This role maintains the integrity of the Bill of Materials (BOM) and Piece Pay databases—providing consistent, accurate cost data that empowers our estimating, procurement, and operational teams. By stewarding critical information, streamlining processes, and supporting cross-functional collaboration, this position enables more accurate forecasting, smoother workflows, and better business decisions across Stancil Services.SUPERVISORY RESPONSIBILITIESNoneESSENTIAL JOB FUNCTIONSBOM & Piece Rate Data ManagementCreate, update, and maintain Bill of Materials (BOM) and Piece Rate databases with accurate and current information.Ensure version control, consistency, and audit readiness for all cost data.Implement quality control processes to validate data accuracy and resolve discrepancies.Cross-Functional CollaborationCoordinate with Estimating, Purchasing and Field Compliance teams to align cost data with field operations.Distribute updated materials lists, labor rate sheets, and other documents to stakeholders in a timely manner.Serve as the primary point of contact for cost data updates, clarifications, and related inquiries.Cost Analysis & ReportingSupport estimating teams by supplying timely, detailed cost information for bids and project planning.Assist in developing cost reports, dashboards, and summaries used by company leadership.Analyze labor cost trends to identify potential cost-saving opportunities.Provide job costing reports to evaluate material and labor expenses in coordination with internal reporting.Systems & Process ImprovementUse software tools such as Excel, BOLT, SAGE, and PDF markup tools to streamline data input and reporting.Recommend process improvements that enhance efficiency and reduce manual work.Document standard operating procedures for database and costing workflows.Documentation ManagementOrganize and manage project-specific takeoffs, cut sheets, and related documentation.Communicate missing or updated documentation requirements to the Field Compliance team.Other related duties as assigned.EDUCATION, EXPERIENCE AND TRAININGAssociate or Bachelor’s degree in Construction Management, Engineering, Business, or a related field preferred.Minimum 3 years of experience in construction costing, estimating, or data coordination roles.Strong proficiency with Microsoft Excel (pivot tables, VLOOKUP, formulas).Experience with ERP, costing, or estimating platforms (Sage, Viewpoint, NetSuite).Familiarity with Bluebeam, Adobe, or similar PDF markup tools.Excellent organization, document management, and file control skills.STANDARDS OF PERFORMANCEDemonstrate accuracy, organization, consistency, and high attention to detail.Maintain professionalism and confidentiality in all interactions.Exhibit strong written and verbal communication skills.Manage multiple tasks simultaneously and prioritize effectively in fast-paced environments.Build strong cross-departmental relationships rooted in trust, openness, and collaboration.Display strong follow-up skills and reliability in supporting internal stakeholders.Show initiative in identifying data gaps, inconsistencies, and opportunities for improvement.Maintain punctuality and compliance with all company policies, including attendance and time-off requests.Demonstrate adaptability and willingness to learn new software systems.Support operational goals by meeting deadlines and collaborating effectively across teams.Uphold Stancil’s values of dedication, teamwork, resilience, and continuous improvement.WORKING ENVIRONMENT AND CONDITIONSWork performed primarily in an office environment with extended screen time.Requires frequent sitting, standing, talking, and listening during normal daily tasks.Requires regular use of hands to handle or work with documents, tools, and digital equipment.May require occasional reaching, climbing, kneeling, or similar movements for project documentation or file access.Occasional lifting of objects or materials up to 15 pounds.May require occasional travel to job sites or operational meetings.Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the job.TOOLS AND EQUIPMENTStandard office equipment including computers, tablets, printers, and copiers.Software including Microsoft Office Suite, BOLT, SAGE, PDF markup programs, and other estimating tools.BENEFITS401(k) Matching (100% up to 1st 4% deferred)Dental InsuranceEmployee Assistance Program (EAP)Health InsuranceUp to $500 annual employer HSA match (HDHP enrollment required)Life Insurance (Group & Voluntary)Paid Time OffVision InsuranceMaternity/Paternity LeaveCompetitive salary + Bonus potentialNote: As in any Job Description, this description, including the list of essential functions, is not exhaustive and may be supplemented, as conditions require. The Company reserves the right to modify the quality or quantity standards for this position based on changes in specifications, manufacturing, or other conditions.Stancil Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.