Cost Control Support

fitspr; Puerto Rico; On-site; USD 50,000 - 70,000; Full time

Job summary

FITS is seeking a Project Management support professional in the Capital Projects area to manage end-to-end invoicing and contracting processes. The role requires a bachelor's degree and 2 years of project management exposure in regulated industries, plus fluency in Spanish and English.

You will review contracts, coordinate vendor data, generate requisitions in Ariba, process invoices in SAP, and maintain auditable approvals to meet SLA and cash-flow needs.

Qualifications

• Bachelor’s degree and two years of project management exposure in a regulated industry.
• Proficient in SAP and end-to-end invoice lifecycle management.
• Bilingual in Spanish and English.
• Experience with vendor coordination, contract compliance, and timely reporting.

Responsibilities

• Review contractor contracts/terms & conditions to confirm invoicing requirements.
• Verify supplier master data for invoice processing and update as needed.
• Generate purchase requisitions in Ariba per budgets and coding guidelines.
• Receive and log invoices with supporting documentation (PO, SOW, timesheets).
• Perform checks in SAP, flag discrepancies, and ensure accuracy.
• Route invoices to approvers and monitor SLA-compliant approvals.
• Act as contact for project teams on invoice tracking and status inquiries.
• Communicate with vendors to resolve conflicts and update status.
• Coordinate credit memos and resubmissions when required.
• Maintain auditable trail of approvals and changes.
• Plan and manage high invoicing workloads and prioritize by due date.
• Monitor timelines and drive corrective actions when needed.
• Reconcile POs, confirm postings and payments, and archive documentation.

Skills

Project management

Invoicing

Vendor coordination

SAP

Ariba

Bilingual Spanish/English

Education

Bachelor’s degree in related field

Tools

SAP

Ariba

Job description

Project Management services in the Capital Projects area.

WHAT MAKES YOU A FIT:

The Technical Part:

• Bachelor’s degreeand two(2) years of exposure in Project Managementin theRegulatedIndustry.
• Project Management skills.
• Shift: Administrative and according to business needs.
• Bilingual (Spanish and English).
• Experience with:
  • SAP
  • End‑to‑end invoice lifecycle management (from requisition through close out), vendor coordination, and timely reporting.
  • Ensuringcontractual compliance, accurate coding, efficient approvals, and on‑time payment within SAP-enabled financial processes.

The Personality Part:

• Our Next Piece is someone who treats everyone they meet like family, especially our resources, clients and team members. In other words, being a customer service pro is one your (many) talents. Being the Piece means you're full of bright ideas and eager to innovate, always bringing top-quality results to the table. Are you ready to Be The Piece?

AS A PIECE OF FITS, YOU WILL:

(The day-to-day on the job)

• Review contractor contracts/terms & conditions to confirm requirements relevant to invoicing (rates, retainage, milestones, documentation, taxes).
• Verify supplier master data (vendor IDs, tax status, banking, contacts) are valid for invoice processing; request updates as needed.
• Generate purchase requisitions in Ariba in accordance with project budgets, WBS/GL coding, and sourcing guidelines.
• Receive and log invoices; validate required supporting documentation (PO, SOW, timesheets, delivery/GRN, progress certifications).
• Perform checks (WBS/Cost Center/GL/Tax), price/quantity verification, and basic 2-/3-way match steps in SAP; flag discrepancies/holds.
• Route invoices to designated approvers; track approval status and follow up/escalate to maintain SLA compliance.
• Act as point of contact for project teams on invoice approval tracking and status inquiries.
• Communicate with vendors to resolve conflicts (pricing mismatches, missing docs, tax, duplicate submissions, retention, credits) and update invoice status.
• Coordinate credit memos and re-submissions when required.
• Maintain an auditable trail of approvals and changes.
• Plan and manage high invoicing workloads, smoothing peaks, and prioritizing by due date, contractual terms, and cash‑flow impact.
• Monitor approval timelines and drive corrective actions.
• Reconcile POs (balances, changes, retainage), confirm all invoices posted and paid, clear GR/IR, and archive documentation per policy.

WHO WE ARE:

We are a Service Provider companydifferent from the rest. We pride ourselves in how we treat the most important piece of our company's puzzle: you! We integrate Engineering, Construction, Maintenance, Utilities and Specialized Technical services across the Island (and in the US as well!). Our company is flexible, family-oriented and focused on our resources' well-being, while providing our Pharmaceutical, Medical Device and Manufacturing industryclients with top-notch quality talent.We're FITS!

Are you the next piece?