Correctional Identification And Records Specialist 1

State of Connecticut - DOC York Correctional Institution; East Lyme (CT); On-site; USD 42,000 - 64,000; Full time

Job summary

The State of Connecticut - DOC York Correctional Institution in East Lyme, CT seeks a Correctional Identification And Records Specialist 1 to manage inmate identification, record keeping, and sentence calculations at a maximum-security facility.

The role interacts with courts and law enforcement, handles highly confidential information, and provides essential administrative support within the facility. Full-time, on-site schedule.

Qualifications

• Knowledge of large volume records management and techniques.
• Awareness of agency policies and state/federal laws related to sentence calculation.
• Strong interpersonal and oral/written communication skills.
• Ability to perform arithmetical computations and maintain inmate/offender records.
• Experience organizing data for entry into shared databases and using computer software.

Responsibilities

• Ensures accurate maintenance of confidential inmate/offender records and sentence data.
• Develops contacts with court staff and law enforcement for inmate-related sentences.
• Calculates sentences for parole and discharge eligibility, including adjustments for good time.
• Oversees notices relating to release, transfers, and related processes.
• Compiles criminal records and communicates with FBI and state agencies.
• Directs unit work for accuracy and supportive reporting.
• Assists in generating current statistics and monthly/annual reports.

Skills

Records management

Agency policies

Sentence calculations

Interpersonal skills

Communication skills

Arithmetical computations

Statutes and regulations

Record maintenance

Job description

Correctional Identification And Records Specialist 1

The State of Connecticut, Department of Correction (DOC) is seeking to fill a Correctional Identification And Records Specialist 1 position at the§York Correctional Institution in East Lyme, CT.

What We Can Offer You:

Visit our State Employee Benefits Overview page!

Professional growth and development opportunities.

A healthy work/life balance to all employees.

Position Highlights:

We are seeking a highly motivated and organized individual to fill the role of Records Specialist and perform a full range of tasks associated with inmate identification, record keeping, managing offender files, and calculating inmate sentences at a maximum-security correctional facility.

This role requires frequent interaction with the court systems, law enforcement agencies, and members of the public.

The ideal candidate will handle sensitive and confidential information and serve as a critical point of administrative support within the facility.

This position is full-time and in-office/on-site in East Lyme, CT.

The schedule is Monday-Friday between 2:30pm - 11:00pm.

About Us:

The Connecticut Department of Correction (DOC) is a diverse organization made up of dedicated professionals serving in a wide range of roles, including Correction Officers, educators, managers, healthcare providers, and skilled specialists. We recognize that our diverse workforce is one of our greatest strengths, and we value the unique perspectives, experiences, and talents that each employee brings to the agency in support of our mission.

As Connecticut’s correctional authority, the DOC is responsible for overseeing the state’s correctional system, which includes 13 correctional facilities and headquarters in Wethersfield. The Department’s primary mission is to protect public safety by ensuring that individuals in custody serve their sentences in secure, humane environments while providing opportunities for rehabilitation, personal growth, and successful community reintegration.

The Connecticut Department of Correction operates as a unified correctional system, supervising both sentenced and unsentenced individuals. In addition to facility operations, the Department oversees offenders participating in parole, community release, and other discretionary release programs, helping to promote accountability, reduce recidivism, and support successful reentry into society.

For an inside look at what it's like to work as an employee for the State of Connecticut, please watch the video below!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Correction Offender Classification and Population Management/Sentence Calculation and Interstate Management Unit, at a prison, jail, or parole office or Boards of Pardons and Paroles this class is accountable for independently performing a full range of tasks associated with inmate/offender identification, record keeping, overseeing inmate identification and records section managing offender files and calculating sentences.

EXAMPLES OF DUTIES

• Ensures accurate maintenance of highly confidential facility or parole system for inmate/offender identification including tabulation of inmate sentences and other records;
• Develops and maintains contacts with Connecticut court system staff and law enforcement agencies concerning matters of individual inmates related to sentences;
• Calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments;
• Oversees issuance of notices concerning release and discharge of inmates/offenders, furloughs and transfers of inmates to required and authorized recipients;
• Oversees compilation and editing of criminal records of each inmate/offender through correspondence and communication with FBI, State Police Bureau of Investigations and other law enforcement agencies;
• Assigns and reviews unit work for accuracy and thoroughness;
• Assists in compilation of current statistical data concerning inmates/offenders and monthly and annual statistical reports;
• Perform related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of large volume records management, methods and techniques;
• Knowledge of
• relevant agency policies and procedures;
• relevant state and federal laws, regulations, statutes, legal decisions and opinions related to sentence time calculations;
• interpersonal skills;
• oral and written communication skills;
• in performing arithmetical computations;
• Considerable ability to understand and interpret statutes and regulations pertaining to sentence calculation;
• Ability to maintain inmate/offender records, prepare reports, organize data for entry into shared database systems and utilize computer software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of clerical work experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been in the maintenance of a complex clerical processing service having a statewide impact and directly assisting members of the general public.

NOTE: For state employees this experience is interpreted at the level of a Processing Technician.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

• Experience managing highly sensitive personal, legal, or institutional data (such as confidential inmate records, medical clearings, or legal files) in strict compliance with state and federal privacy regulations.
• Experience performing arithmetical computations.
• Experience executing time-sensitive workflows with minimal direct supervision.
• Experience communicating highly sensitive, time-critical information to courts, legal professionals, and fellow staff.
• Experience navigating and utilizing enterprise software and databases within a fast paced, regulated environment.

SPECIAL REQUIREMENTS

Incumbents in this class may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

CHARACTER REQUIREMENTS

In addition to the checking of references and facts presented in the employment application, a background investigation will be conducted before persons are certified for permanent appointment.

WORKING CONDITIONS

Incumbents in this class may be exposed to some risk of injury or assault by inmates.

This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Brianna Linehan at [e-mail].

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.