Correction Records Sentence Computation/Release Officer BORM (20017697)

Ohio Department of Rehabilitation and Correction (ODRC); Lebanon (OH); On-site; USD 28,000 - 40,000; Full time

Job summary

The Ohio Department of Rehabilitation and Correction is seeking a Records Management Officer at Warren Correctional Institute in Lebanon, Ohio. The role focuses on maintaining inmate files, updating records in the DOTS/DOTS Portal, reviewing court records for accuracy, and coordinating with detaining authorities to ensure timely releases.

Formal arithmetic training or 12 months of related experience are required, plus proficiency with records management, clerical data entry, and confidential

Qualifications

• Formal arithmetic education including basic operations.
• 12 months of training or experience in processing inmate records and related procedures.
• Or 9 months of experience as a Correction Records Management Officer.

Responsibilities

• Maintain inmate files and update records in DOTS Portal and OnBase.
• Review court records for accuracy and completeness; process admissions.
• Operate DOTS Portal and related terminals; run reports in DOTS Portal and Microsoft software.
• Coordinate with detaining authorities and respond to inquiries.
• Ensure accurate release dates and management of release authorizations.
• Maintain correspondence with agencies and prepare release documents.

Skills

Technical Documentation

Clerical & Data Entry

Criminology/Criminal Justice

Records Management

Administrative support/services

Adaptability

Attention to Detail

Critical Thinking

Time Management

Confidentiality

Job description

This posting is for BORM

Job Duties

• Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility
• Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information
• Maintains correspondence with other agencies and courts for verification of documents and inquiries
• Reviews inmate records to ensure release of inmate from prison is appropriate
• Reviews records for compliance with registration laws and DNA testing requirements
• Operates Offender Watch and computer terminals to receive and transmit confidential information
• Research LEADS for pending warrants and detainers
• Coordinates pickup arrangements with detaining authorities
• Obtains reporting instructions for inmates being released under supervision
• Adjusts certified release date by earned credit to justify correct release date
• Enters TC and parole release dates as directed
• Prepares release of authorization documents for supervisory approval
• Ensures release authorizations are provided to the prisons for timely release of inmates
• Enters information in the DOTS Portal and updates and corrects as needed
• Runs various reports in DOTS Portal and Microsoft software
• Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy
• Maintains and updates inmate records by scanning information to OnBase document management system
• Enters information into DOTS Portal as needed
• Enters appropriate status and reason codes into DOTS Portal
• Maintains correspondence with other agencies and responds to kites/inmate inquiries
• Opens, sorts, and distributes mail
• Completes other bureau functions as assigned

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.

• Or 9 mos. exp. as a Correction Records Management Officer, 63231.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills

Records Management

Organization

Rehabilitation & Correction - Operation Support Center

Agency Contact Name and Information

[e-mail]

Work Location

Warren Correctional Inst

Primary Location

United States of America-OHIO-Warren County-Lebanon

Compensation

24.88

Schedule

Full-time

Classified Indicator

Classified

Union

OCSEA

Technical Skills

Technical Documentation, Clerical & Data Entry, Criminology/Criminal Justice, Records Management, Administrative support/services

Professional Skills

Adaptability, Attention to Detail, Critical Thinking, Time Management, Confidentiality

Agency Overview

Who We Are…

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do…

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!