Correction Records Management Officer BORM (20082882)

Ohio Department of Rehabilitation and Correction (ODRC); Lebanon (OH); Sur place; USD 28 000 - 37 000; Plein temps

Résumé du poste

Ohio Department of Rehabilitation and Correction seeks a records management professional at the Lebanon Correctional Institute. Responsibilities include reviewing inmate records for sex offender registration and DNA testing compliance, and operating LEADS and confidential information terminals for data handling.

You will research warrants/detainers in LEADS, advise inmates, and prepare documentation for interstate detainers.

Qualifications

• Experience with records management and confidentiality requirements.
• Familiarity with court procedures and detainer processes is a plus.
• Proficient in data entry and document management tasks.

Responsabilités

• Review inmate records to ensure sex offender registration compliance and DNA testing requirements.
• Operate law enforcement computer systems and confidential information terminals.
• Research LEADS for warrants and detainers; advise inmates of pending detainers and prepare related documents.
• Authorize release of inmates to temporary custody under TAD; coordinate with courts and agencies.
• Maintain inmate records in OnBase and update DOTS Portal with status codes.
• Serve as liaison between facility staff and law enforcement for court transports.
• Attend meetings, trainings, and conferences; provide trainings as needed.
• Respond to inmate inquiries in writing and verbally; handle routine correspondence.

Connaissances

Records Management

Data Entry

Written Communication

Teamwork

Outils

LEADS

OnBase

DOTS Portal

Offender Watch

Description du poste

• Requires considerable knowledge of records management in order to review inmate records to ensure compliance with sex offender registration laws and DNA testing requirements


• Operates law enforcement computer systems (e.g., law enforcement automated data system (LEADS) and Offender Watch and computer terminals to receive and transmit confidential information)


• Research LEADS for pending warrants and detainers


• Advises inmates of pending detainers and prepares necessary documentation for speedy trial when requested in accordance with Interstate Agreement on Detainers (TAD) and/or Ohio Revised Code


• Authorizes release of inmates to temporary custody of local courts and out-of-state agencies under TAD


• Utilizes Out to Court Management system


• Serves as liaison between institution staff and law enforcement to schedule transports for court hearings


• Maintains and updates inmate records by scanning information to OnBase document management system


• Enters information into DOTS Portal as needed; enters appropriate status and reason codes into DOTS Portal


• Maintains correspondence with other agencies and responds to inmate inquiries Completes other record office functions as assigned


• Attends meetings, trainings and conferences


• May give presentations and conduct training


• Responds both verbally and in writing to questions and concerns

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).

• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills

Records Management

Organization

Rehabilitation & Correction - Operation Support Center

Agency Contact Name and Information

[e-mail]

Unposting Date

Oct 15, 2026, 11:59:00 PM

Work Location

Lebanon Correctional Institute

Primary Location

United States of America-OHIO-Warren County-Lebanon

Compensation

$23.65

Schedule

Full-time

Work Hours

40

Classified Indicator

Classified

Union

OCSEA

Technical Skills

Computer Literacy, Clerical & Data Entry, Communications, Records Management

Professional Skills

Active Learning, Teamwork, Time Management, Written Communication

Agency Overview

Who We Are…

Guided by a single mission "To reduce recidivism among those we touch," the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do…

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov

Are You Ready?

We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!