Corporate Project Planner

Minnesota Council of Nonprofits; Saint Paul (MN); On-site; USD 50,000 - 56,000; Full time

Benefits offered by this job

SIMPLE IRA with employer match

Health, Dental, Vision Insurance

Paid Time Off

Paid Family and Medical Leave

Professional Development

Job summary

HandsOn Twin Cities is seeking a Corporate Volunteer Program Planner to design hands-on volunteer events for companies and nonprofits in the Twin Cities. You will cultivate partnerships, oversee logistics, and ensure projects meet scope, timeline, and budget while engaging diverse volunteers.

You’ll manage volunteer projects from ideation to completion, coordinate with contract staff, and use Salesforce for impact tracking and reporting. This role is on-site in Minnesota with field travel.

Qualifications

• Minimum two years planning events and managing volunteers.
• Excellent interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Willingness to lift/move materials up to 30 pounds and travel to project sites.

Responsibilities

• Cultivate and maintain relationships with existing and prospective corporate and nonprofit partners.
• Serve as a contact for nonprofits and corporations seeking volunteer opportunities.
• Provide exceptional communication and customer service with timely project updates.
• Plan and manage projects from ideation to completion within scope, goals, timeline and budget.
• Oversee budgets, prepare estimates, track expenses and maintain records.
• Identify and mitigate risks related to timelines, budgets and resources.
• Maintain data in Salesforce to capture impact and support reporting.

Skills

Event planning

Volunteer management

Communication

Self-directed

Team collaboration

Problem solving

Physical stamina

Tools

Salesforce

Job description

Who We Are

As a 107-year-old volunteer center, HandsOn Twin Cities (HOTC) is a leader in connecting volunteers, nonprofits, and companies to provide high impact in our community. We connect individuals and groups with meaningful opportunities to effectively serve and learn, mobilize and manage volunteers, and provide leadership development opportunities.

Commitment to Diversity

HandsOn Twin Cities is an equal opportunity employer that recognizes and values the importance of diversity and inclusion. We are committed to creating an equitable and anti-racist environment for all employees. We believe that diversity, equity, and inclusion among our staff is essential to successfully executing our organizational mission. As such, we seek to recruit, support, develop, and retain talent from a diverse candidate pool that both complements and reflects the community we proudly serve.

Purpose of Position

The Hands-on Corporate Volunteer Program plans volunteer events and projects for companies ranging from small businesses to global Fortune 500s. In tandem, the department actively engages with nonprofits to understand the goals of their organization and the communities they serve. These volunteer events include volunteer projects at corporate offices, at-home or small group volunteering through our Project in a Box service, beautification and conservation of community spaces, and days/weeks of service that may include all the former. Volunteer project examples: fleece tied blankets for shelters assisting the unhoused, snack packs for youth serving organizations, pet toys for animal rescues, rejuvenating spaces with a new coat of paint, yardwork, organizing storage rooms, and much more!

The Corporate Project Planner is responsible for planning hands-on volunteer events and projects for companies that serve our nonprofit and community partners.

In this role, your responsibilities are:

• Cultivate and maintain relationships with existing and prospective corporate and nonprofit partners
• Serve as a contact for nonprofits conducting outreach for volunteer projects and group opportunities, as well as the contact for corporations seeking group volunteer options
• Provide exceptional communication and customer service to partners, ensuring timely updates on project progress and key deliverables
• Plan and manage projects from ideation to completion, ensuring alignment with scope, desired goals, timeline, and budget.
• Oversee project budgets, including preparing estimates, tracking expenses, and maintaining financial records
• Identify and mitigate risks related to timelines, budgets, and resources
• Maintain accurate and up-to-date data in Salesforce to capture project impact, track partner engagement, and support reporting and analysis.

Volunteer Coordination

• Lead the execution of customized corporate volunteer projects, ranging in size from 10-1,000 volunteers for one-day and multi-day, in-person, and remote volunteer initiatives
• Represent the organization by communicating our mission, programs, the purpose of the volunteer project, etc.
• Instruct and supervise volunteers to ensure quality and engagement
• Communicate roles and responsibilities to HandsOn Twin Cities and contract staff supporting volunteer project
• Travel to and from volunteer projects within the Twin Cities

Event Supply and Logistics

• Set-up and clean-up volunteer projects
• Purchase, source, and organize supplies for volunteer projects
• Collaborate with the team to maintain the organization and cleanliness of the warehouse
• Schedule shipments of volunteer project supplies to and from sites (companies, nonprofits, event venues)
• Foster relationships and work with vendors and sites' shipping and receiving staff on logistics
• Greet couriers, and receive deliveries and outgoing shipments of supplies from the warehouse

Other Responsibilities:

• Involve and supervise volunteers and interns as appropriate in job-related activities
• Generate suggestions for improving project workflow and ideas for new service projects

• Engage in HandsOn Twin Cities' diversity, equity, and inclusion efforts, and incorporate them in your role
• Provide volunteer opportunity referrals to corporate and community individuals/groups

• Participate in HandsOn Twin Cities' signature events as necessary
• Support the organization with storytelling
• Other duties as assigned]

We're looking for someone who has:

• Ability to be self-directed and a team player with a passion for social change
• A minimum of two (2) years planning events, managing volunteers and/or comparable experience working with community
• Experience managing multiple, detail-oriented projects with overlapping timelines, resulting in successful project execution
• Excellent interpersonal and communication skills
• Ability to adapt and problem-solve as events and projects may change during the planning process and in the current landscape
• Willingness to learn crafting, painting, and gardening or already has a general knowledge of these skills
• Enthusiasm to roll up your sleeves to spread mulch, count and move project supplies, and pack boxes of volunteer projects knowing these tasks contribute to a larger impact
• Ability to lift, carry and push objects up to 30 pounds. Physical work is required and may include lifting and transporting materials such as mulch, tools, paint, or other project supplies (up to 30 pounds), depending on project needs.
• A valid driver's license, a vehicle to help transport supplies to events when needed, and a good driving record

Compensation Package

• Pay. The salary range for this position is $50,000 - $56,000 annually. In keeping with our values of equity and transparency, we determine starting salaries within this range based on experience and qualifications. To ensure fairness across our team, we do not negotiate salaries beyond the posted range.
• Bonus. This is contingent upon the individual’s performance and the organization’s overall financial results. Bonuses are not guaranteed and are awarded at the organization’s discretion.
• Savings/Retirement Plan. Employees are eligible to participate in the company’s SIMPLE IRA Plan, with a matching contribution equal to their salary reduction contribution, up to 3% of their annual compensation.
• Medical, Dental, and Vision Insurance. Administered by HealthPartners, Delta Dental, and Avesis.
• Paid Time Off. We offer generous vacation, sick, and personal time off, as well as paid time off during our week-long summer and winter office closures.
• Paid Family and Medical Leave. We cover 100% of the premium for Minnesota’s Paid Family and Medical Leave Program.
• Professional Development. We offer professional development opportunities and take an individualized approach to support employee’s interest and growth.

HandsOn Twin Cities is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.