Non-Profit Program Director - Headwaters Relief Organization

Orion Associates Incorporated; Golden Valley (MN); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

Paid Time Off

401K plan with employer matching

Volunteer Time Off

Childcare at Corporate Office

Pet-Friendly Corporate Offices

Company events and discounts

Job summary

Headwaters Relief Organization is seeking a Program Director to coordinate programs, volunteer services, disaster response operations, events, and daily nonprofit activities in Golden Valley, MN. This role collaborates with the Executive Director to implement organizational priorities and ensure high-quality service to volunteers, donors, beneficiaries, and partners.

The position leads program operations, disaster response coordination, communications, and administrative support while guiding

Qualifications

• Bachelor's degree in nonprofit mgmt, public health, emergency management, business administration, communications, or related field; or equivalent experience.
• Valid driver's license.
• Ability to stand for extended periods during events and deployments.
• Ability to deploy to disaster locations as needed.
• Ability to obtain and maintain a valid passport if international travel is required.

Responsibilities

• Oversee the daily operations of Headwaters Relief Organization.
• Coordinate organizational programs and ensure services are delivered effectively.
• Maintain organizational records, procedures, inventories, and reporting systems.
• Identify opportunities to improve operational efficiency and organizational processes.
• Manage the Haiti Child Sponsorship Program.
• Provide leadership and direction to volunteers, team leaders, interns, and temporary staff.
• Develop volunteer recognition and appreciation initiatives.
• Coordinate disaster relief deployments and response logistics.
• Organize volunteer assignments, travel, documentation, and operational support.
• Assist with disaster preparedness planning and response readiness.
• Support volunteers before, during, and after deployments.
• Plan and coordinate fundraising events, community outreach activities, and organizational events.
• Manage event logistics, vendors, volunteers, and operational planning.
• Evaluate event outcomes and recommend improvements.
• Represent the organization at community meetings, events, and partner activities.
• Develop newsletters and organizational communications.
• Maintain website content, online store, and social media platforms.
• Coordinate communication with volunteers, donors, and community partners.
• Assist with media inquiries and public awareness efforts.
• Support fundraising campaigns and donor engagement activities.
• Research grant opportunities and assist with grant applications.
• Coordinate donor acknowledgements and stewardship activities.
• Build and maintain relationships with donors and community partners.
• Coordinate Board meeting schedules and logistics.
• Prepare meeting agendas, packets, minutes, and follow-up documentation.
• Track Board action items and organizational priorities.
• Provide administrative support to the Executive Director as needed.
• Assist with program budget monitoring and purchasing.
• Maintain expense documentation and financial records.
• Support responsible stewardship of organizational resources and supplies.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Project management

Leadership

Education

Bachelor's degree in nonprofit mgmt / related field

Tools

Microsoft Office

Google Workspace

Online collaboration tools

Job description

< h3>Job Description

Posted Friday, July 31, 2026 at 6:00 AM

Headwaters Relief Organization grew out of a grassroots response to Hurricane Katrina in 2005. Since then, wehave evolved and diversified. Our early efforts included assisting with clean-up and re-building of homes locally and nationally. Today, our services have expanded to include public health, education, psychosocial and medical support and international responses.

Location: Golden Valley, MN with frequent local and occasional national and/or international travel required. Work is performed in a combination of office, remote, community, event, and disaster response environments consistent with organizational needs.

Schedule: Monday-Friday, 8:00 a.m. to 5:00 p.m. with flexibility for evenings, weekends, holidays, and emergency response situations.

Wage: $60,000 annual salary including Full-Time benefits, Paid Time Off, and more!

Job Summary:

The Headwater Relief Organization Program Director is responsible for coordinating and administering Headwaters Relief programs, volunteer services, disaster response operations, events, communications, and daily nonprofit operations. This position works closely with the Executive Director to implement organizational priorities while ensuring high-quality service to volunteers, donors, beneficiaries, and community partners. The Program Director serves as a key operational leader supporting organizational growth, community engagement, fundraising activities, and program effectiveness.

Program Operations

• Oversee the daily operations of Headwaters Relief Organization.
• Coordinate organizational programs and ensure services are delivered effectively.
• Maintain organizational records, procedures, inventories, and reporting systems.
• Identify opportunities to improve operational efficiency and organizational processes.
• Manage the Haiti Child Sponsorship Program.
• Provide leadership and direction to volunteers, team leaders, interns, and temporary staff.
• Develop volunteer recognition and appreciation initiatives.

Disaster Response Coordination

• Coordinate disaster relief deployments and response logistics.
• Organize volunteer assignments, travel, documentation, and operational support.
• Assist with disaster preparedness planning and response readiness.
• Support volunteers before, during, and after deployments.

Events & Community Engagement

• Plan and coordinate fundraising events, community outreach activities, and organizational events.
• Manage event logistics, vendors, volunteers, and operational planning.
• Evaluate event outcomes and recommend improvements.
• Represent the organization at community meetings, events, and partner activities.

Communications & Public Relations

• Develop newsletters and organizational communications.
• Maintain website content, online store, and social media platforms.
• Coordinate communication with volunteers, donors, and community partners.
• Assist with media inquiries and public awareness efforts.
• Support fundraising campaigns and donor engagement activities.
• Research grant opportunities and assist with grant applications.
• Coordinate donor acknowledgements and stewardship activities.
• Build and maintain relationships with donors and community partners.

Board & Administrative Support

• Coordinate Board meeting schedules and logistics.
• Prepare meeting agendas, packets, minutes, and follow-up documentation.
• Track Board action items and organizational priorities.
• Provide administrative support to the Executive Director as needed.
• Assist with program budget monitoring and purchasing.
• Maintain expense documentation and financial records.
• Support responsible stewardship of organizational resources and supplies.

Required Qualifications:

• Bachelor's degree in nonprofit management, public health, emergency management, business administration, communications, or a related field; or an equivalent combination of education and relevant professional experience.
• Valid driver's license.
• Ability to stand for extended periods during events and deployments.
• Ability to deploy to disaster locations as needed.
• Ability to obtain and maintain a valid passport if international travel is required.

Preferred Qualifications:

• Experience in nonprofit, volunteer management, humanitarian services, public health, emergency management, or a related leadership role.
• Excellent organizational, written, verbal, and interpersonal communication skills.
• Strong project management skills with the ability to manage multiple priorities.
• High attention to detail and ability to maintain confidentiality and exercise professional judgment.
• Proficiency with Microsoft Office, Google Workspace, and online collaboration tools.

Headwaters Relief Organization offers Benefits and Perks Including:

• Medical, Dental, and Vision insurance offered
• Paid Time Off including 16 hours of Paid Volunteer Time
• 401K plan with employer matching after 1 year
• Supplemental Insurance and Pet Insurance offered
• Childcare at Corporate Office for Employees
• Pet-Friendly Corporate Offices
• Fun events including: Annual Company Picnic, Wednesday Snack Days at Corporate Office, Annual Summer Bags Tournament, and more!
• MERSC Discounts at MN Events and Businesses

Headwaters Relief Organization is an Equal Opportunity Employer.