Corporate Operations Program Manager

ZipRecruiter; McLean (VA); On-site; USD 80,000 - 120,000; Full time

Job summary

An innovative global leader in sustainable supply chain solutions is seeking a Corporate Operations Program Manager to oversee daily operations and ensure efficiency across multiple teams. This role requires a detail-oriented individual skilled in operational management, financial oversight, and project coordination. You will be pivotal in enhancing operational discipline, ensuring compliance with company standards, and driving process improvements. Join a forward-thinking company that values efficiency and innovation, and make a significant impact on high-value projects while fostering a collaborative team environment.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401K with company match

Paid Time Off

Tuition reimbursement

Professional development opportunities

Qualifications

• 3-5 years of experience in business operations or program management.
• Proficiency in Microsoft Excel and Office 365.
• Strong background in AR/AP and logistics coordination.

Responsibilities

• Coordinate day-to-day corporate operations and task execution.
• Ensure financial processes are tracked and completed on schedule.
• Lead process refinement efforts across commercial operations.

Skills

Operational Management

Financial Acumen

Excel Proficiency

Project Oversight

Quote Process Understanding

Logistics Awareness

Human Resources Support

Process Documentation

Data Validation

Internal Communication

Education

Bachelor’s degree in Business, Operations, Finance

Tools

Microsoft Excel

CRM software

Job description

Job DescriptionJob Description

Corporate Operations Program Manager

Company: CakeBoxx Technologies

Location: McLean, VA (On-site; not a remote or work-from-home position)

Salary: Negotiable

Job Type: Full-time

Eligibility: Open to the public. The ideal candidate will have a proven track record in program management, strategic planning, cross-functional team coordination, and successfully delivering projects within scope, timeline, and budget.

About Us: CakeBoxx Technologies is an innovative, global leader in sustainable, optimized supply chain solutions for high-value, high-consequence, mission-essential, and oversized cargo.We design and build safe, secure, and efficient containers and platforms for end-to-end transport and storage, addressing ever-changing challenges and risks. Advantages of our flexible, resilient solutions include improved operational efficiency, reduced costs, increased profitability and cargo velocity, enhanced worker safety, reduced carbon footprint, and Zero-Defect deliveries.

Company: CakeBoxx Technologies

Location: McLean, VA (On-site; not a remote or work-from-home position)

Salary: Negotiable

Job Type: Full-time

Position Overview:

CakeBoxx Technologies is seeking a skilled and experienced Corporate Operations Program Manager to manage and coordinate the daily activities that keep our commercial operations running smoothly. Reporting directly to the Chief Operating Officer (COO), this role is critical to ensuring operational discipline and performance across finance, business development, quote development, logistics, and administration.

The ideal candidate is detail-oriented, organized, and proficient in managing complex tasks across multiple teams. This position requires strong skills in task tracking, financial coordination (including Accounts Receivable/Accounts Payable), Excel-based reporting, quote process oversight, logistics coordination, and HR/training support. The selected candidate will be responsible for ensuring that key business processes run on time, are fully documented, and align with company standards and goals.

This is a senior-level operational role for someone who thrives on structure, follows through on every detail, and can lead and guide others to ensure tasks are executed correctly and efficiently—without needing constant direction.

Key Responsibilities:

Operational Oversight & Leadership

§ Serve as the primary coordination point for day-to-day corporate operations and task execution.

§ Ensure that all business functions (finance, quoting, BD, logistics, administration) deliver timely, complete, and accurate results aligned with COO directives.

§ Support ongoing monitoring of department performance and task completion across teams.

Financial Management & Reporting

§ Ensure AR/AP processes are tracked and completed on schedule.

§ Monitor accuracy of financial data, sales figures, and cost tracking.

§ Work with finance to maintain up-to-date reporting tools and flag discrepancies.

Quote Development Oversight

§ Oversee maintenance and accuracy of the quote log; ensure consistent updates and data entry.

§ Coordinate with quote leads to confirm pricing accuracy, template usage, and customer follow-ups.

§ Track status of open quotes and ensure proper handoff and accountability across teams.

Logistics & Project Coordination

§ Monitor transportation and logistics efforts for efficiency and timeliness.

§ Support issue resolution and coordination with manufacturing and delivery partners.

§ Ensure that the PMO is following through on responsibilities and project deliverables.

Process Improvement & Standardization

§ Lead process refinement efforts across commercial operations.

§ Create and maintain standard operating procedures (SOPs), trackers, and documentation tools.

§ Identify workflow gaps and implement solutions for improved efficiency.

HR, Training & Compliance Support

§ Provide training and manage training schedules, onboarding, and HR documentation.

§ Ensure that roles, responsibilities, and procedures are clearly documented and accessible.

§ Support internal compliance with quality and operational standards.

Qualifications & Experience:

Required Skillset

• Operational Management: Strong ability to coordinate and track multiple workflows across finance, business development, logistics, quoting, and administrative functions.
• Financial Acumen: Understanding of Accounts Receivable/Payable (AR/AP), cost analysis, and financial reconciliation to support accurate reporting and forecasting.
• Excel Proficiency: Advanced skills in Microsoft Excel, including data management, formulas, pivot tables, and task tracking for operational and financial reporting.
• Project Oversight: Ability to monitor program and project timelines, identify bottlenecks, escalate risks, and ensure deadlines and milestones are met.
• Quote Process Understanding: Familiarity with quote creation, tracking, template management, and customer follow-up procedures.
• Logistics Awareness: Basic understanding of transportation performance metrics, shipment tracking, and logistics coordination to support timely delivery execution.
• Human Resources Support: Experience with training coordination, onboarding, document control, and maintaining up-to-date job descriptions and SOPs.
• Process Documentation: Ability to write and maintain clear, standardized operational procedures and templates that support company-wide consistency.
• Data Validation: Comfort in working with and auditing large volumes of operational and financial data to ensure accuracy before presenting to leadership.
• Internal Communication: Clear, professional, and proactive communicator—comfortable summarizing progress, flagging delays, and reinforcing accountability across teams.

Core Competencies

• Detail-Oriented: Relentless focus on accuracy, data integrity, and process clarity. Holds self and others to a high standard in documentation and execution.
• Multitasking & Prioritization: Skilled at managing multiple competing priorities simultaneously while keeping track of dependencies and deadlines.
• Accountability Leadership: Ensures others meet expectations and follow through on assignments; builds a team culture of reliability and execution.
• Problem Solving: Anticipates operational issues and identifies practical, immediate solutions; escalates problems constructively when necessary.
• Proactive Execution: Doesn’t wait to be told what to do—takes initiative to follow up, track progress, identify gaps, and ensure alignment to the COO’s direction.
• Structured Thinker: Thrives in well-organized, process-driven environments; capable of building systems that bring order and repeatability to company operations.
• Team Coordination: Works collaboratively across departments, balancing direct oversight with supportive guidance; leads through influence rather than authority.
• Confidentiality & Discretion: Exercises sound judgment when handling sensitive personnel, financial, and operational information.
• Adaptability: Comfortable adjusting to shifting priorities or evolving organizational needs, without losing focus or quality of work.

Required:

§ Bachelor’s degree in Business, Operations, Finance, or a related field

§ 3-5 years of experience in business operations, program management, or operational leadership

§ Proven ability to lead, track, and organize cross-functional projects

§ Strong background in AR/AP, quote tracking, logistics, and team coordination

§ Proficiency in Microsoft Excel and Office 365

§ Excellent communication and time management skills

§ Strong attention to detail and ability to manage multiple priorities

§ U.S. Citizenship (required)

:

§ Experience in manufacturing, logistics, or government contracting environments

§ Familiarity with CRM platforms and internal process auditing

§ Experience supporting HR/training and documentation control

Benefits:

§ Health, Dental, and Vision Insurance

§ 401K with company match

§ Paid Time Off

§ Short- and Long-Term Insurance

§ Tuition reimbursement and professional development opportunities

§ Essential Requirements:

o U.S. Citizenship or Green Card

o Valid U.S. Driver’s License

o Passport – international travel

o Travel friendly

o Excellent communications skills

o Customer on-site experience

o Advanced degree and practical experience in systems engineering

o Strong working knowledge of CRM software

o Proven proposal writing experience

o Technical Proficiency: Strong English proficiency in communicating technical and subject matter information

§ Qualifications:

o Veterans and prior military service applicants appreciated

o Quality Management Systems experience

o Government relations experience

o Second skills (appreciated but not required)

How to Apply: Interested candidates should send their resume, cover letter, with at least two (2) references, to Mr. Rico Millarez at [e-mail] attention to Mr. Erik Jensen, Chief Operating Officer. Please include “Program Manager Application” in the subject line of your email.If you have any questions, please email Mr. Millarez.

Company DescriptionPlease see our website at www.cakeboxx.com

This is an 'on-site' job located at our headquarters in McLean, Virginia. This is not a virtual position.

CakeBoxx Technologies is an innovative, global leader in sustainable, optimized supply chain solutions for high-value, high-consequence, mission-essential, and oversized cargo. We design and build safe, secure, and efficient containers and platforms for end-to-end transport and storage, addressing ever-changing challenges and risks. Advantages of our flexible, resilient solutions include improved operational efficiency, reduced costs, increased profitability and cargo velocity, enhanced worker safety, reduced carbon footprint, and Zero-Defect deliveries.Company DescriptionPlease see our website at www.cakeboxx.com

This is an 'on-site' job located at our headquarters in McLean, Virginia. This is not a virtual position.

CakeBoxx Technologies is an innovative, global leader in sustainable, optimized supply chain solutions for high-value, high-consequence, mission-essential, and oversized cargo. We design and build safe, secure, and efficient containers and platforms for end-to-end transport and storage, addressing ever-changing challenges and risks. Advantages of our flexible, resilient solutions include improved operational efficiency, reduced costs, increased profitability and cargo velocity, enhanced worker safety, reduced carbon footprint, and Zero-Defect deliveries.