Corporate Office Facilities Coordinator

Benefit Plans Administrative Services, Inc.; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in financial services is seeking an Administrative Support professional to join its Facilities team. This role involves a variety of clerical duties, maintenance scheduling, and support to office operations. We are looking for an organized individual with solid interpersonal skills to help ensure a well-functioning office environment.

Benefits

11 paid holidays

Paid vacation

Medical insurance

Vision insurance

Dental insurance

401K with generous match

Pension

Tuition Reimbursement

Banking discounts

Qualifications

• Minimum of high school diploma or GED required.
• Basic computer skills including Microsoft Office applications.
• Strong organizational and interpersonal skills needed.

Responsibilities

• Coordinate and schedule maintenance and repairs for the Corporate Office.
• Provide support to employees and visitors regarding facility issues.
• Manage inventory of Corporate Office Supplies and maintain the office kitchen.

Skills

Organizational skills

Interpersonal skills

Clerical skills

Basic computer skills

Ability to operate office machines

Ability to operate maintenance tools

Education

High school diploma or GED

Job description

Overview

At Community Financial System, Inc. (CFSI), we are dedicated to providing our customers with friendly, personalized, high-quality financial services and products. Our retail division, Community Bank, N.A., operates more than 200 customer facilities across Upstate New York, Northeastern Pennsylvania, Vermont and Western Massachusetts. Beyond retail banking, we also offer commercial banking, wealth management, investment management, insurance and risk management, and benefit plan administration.

Just as our employees are committed to helping our customers manage their finances, we’re committed to our employees. After all, they make it happen for our customers every day.

To ensure our people can enjoy long and successful careers here at CFSI, we offer competitive compensation, great benefits, and professional development and advancement opportunities. As an equal-opportunity workplace and affirmative-action employer, we celebrate and support a diverse workplace for the benefit of all: our employees, customers and communities.

Responsibilities

Under general supervision this position is responsible for a variety of routine, physical and clerical duties in support of office operations at the DeWitt Corporate Headquarters of Community Financial System, Inc. The major functions of this position will include providing administrative and physical support to the Facilities Team and DeWitt HQ Office, maintaining various facilities and office related reports, supplies and resources, processing incoming/outgoing mail.

Essential Duties:

• Coordinate and schedule maintenance and repairs for Corporate Office building and equipment.
• Provide support to employees and visitors with facility-related issues, answering inquiries and coordinating communication
• Staff and maintain the DeWitt mailroom to include handling of postage meter and postal account funding,
• Manage inventory of Corporate Office Supplies and keep main kitchen properly supplied and maintained.
• Process all incoming/outgoing mail to include interoffice, USPS, UPS, etc.
• Verify identification and accompany various vendors through the Corporate Office building
• Manage Corporate Office vendor supplies, services and invoicing
• Provide and/or assist with set up of meetings, trainings, gatherings, etc. at the Dewitt HQ building.
• Assist with logistical support for office moves, space allocation and furniture needs
• Maintain the Dewitt HQ office lock and key control program.
• Coordinate approval and submission of facilities related, bulk invoicing
• Prepare corporate facilities budget information for distribution, maintain facilities site inspection and location open/close reports, etc.
• Maintain Corporate Office vehicle maintenance records and service scheduling to include the vehicle inspection check list, AAA Memberships, inventory lists and vehicle registrations.
• Maintain all company vehicle purchase, title and registration records
• Maintain facilities records, resources and spreadsheets by keeping information current, to include Facilities property lists by regions-alphabetic and numeric, and other resources as needed and/or developed.
• Maintain proficient knowledge of, and demonstrate ongoing compliance with, all laws and regulations applicable to this position, ensure ongoing adherence to pertinent policies, procedures, and internal controls, and meet all job-specific training requirements in a timely fashion.

Ancillary Duties:

As an integral member of the Facilities Department this position is responsible for providing assistance whenever necessary to ensure that the department, the bank and its employees meet their goals.

Qualifications

Education, Training and Requirements:

• A minimum high school diploma or GED
• All applicants must be 18 years of age or older

Skills:

• Strong organizational, interpersonal and clerical skills; basic computer skills including Microsoft Office applications (Outlook, Excel, Word); ability to operate office machines (e.g. photocopier, fax machine, postage meter); ability to operate basic maintenance tools; Must be able to regularly lift items weighing up to 50 pounds.

Experience:

• Minimum of two years experience in a related position normally preferred.

Other:

• Must have a valid driver’s license.

Other Job Information

Compensation: Commensurate with experience plus potential for annual merit increase. In addition to your competitive salary, you will be rewarded benefits including: 11 paid holidays, paid vacation, Medical, Vision & Dental insurance, 401K with generous match, Pension, Tuition Reimbursement, Banking discounts and the list goes on!

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to stand, walk or sit. Use hands and fingers, handle or feel, reach with hands or arms, and speak and hear. The employee may occasionally be required to lift and or move up to 25 pounds. Specific vision abilities required by this job include close vision, and the ability to focus.

The Company is an Affirmative Action, Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship status, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state or local law.

The Company will make reasonable accommodations for qualified individuals with a disability. If you have a physical or mental impairment and would like to request an accommodation with respect to the application process, please contact the Human Resources Department.

Minimum

USD $21.75/Hr.
Maximum

USD $30.50/Hr.